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Administrative Coordinator in Memphis at Vaco

Date Posted: 3/12/2019

Job Snapshot

  • Employee Type:
  • Location:
  • Job Type:
  • Experience:
    At least 10 year(s)
  • Date Posted:
  • Job ID:

Job Description

We have a client that is looking for an Administrative Coordinator to join their team. Qualified candidates will provide personalized office management and administrative support in a well-organized and timely manner.

Job Requirements

  • 10 Years related experience
  • QuickBooks experience highly preferred
  • Bachelor degree preferred
  • Great interpersonal skills - Displays honesty, ethics and integrity always
  • Excellent customer service and communication skills including a positive attitude
  • Superior problem-solving ability and analytical skills
  • Strong computer and Internet research skills with a proficiency in Microsoft Office products and Windows OS
  • Must have prompt and regular attendance, a sense of urgency, self-motivation and discipline, the ability to develop a rapport, and be a team player
  • Minimum of 40 hours per week

Primary Responsibilities:

  • Providing high-level administrative support to the management team for a wide range of projects and assignments, including complex problem solving of a confidential and sensitive nature
  • Coordinating business functions, i.e., scheduling meetings, preparing agendas, reserving rooms, and ordering catering as needed
  • Welcoming guests by greeting them, in person or on the telephone; answering or directing inquiries
  • Managing the grounds and maintenance needs and coordinating services with vendors
  • Managing the break room by maintaining inventory, and organizing and restocking office and break room supplies
  • Assisting with benefits administration and onboarding new hires
  • Assisting with accounts payable, accounts receivable, collections, bank reconciliations and other financial tasks
  • Assisting with the enforcement of and adherence to company policies and procedures
  • Anticipating, initiating, coordinating and following up on administrative activities and other special projects
  • Providing historical reference by developing and utilizing filing and retrieval systems; recording meeting minutes
  • Contributing to team effort by accomplishing related results as needed


REF# 159687