Administrative Coordinator in Memphis, TN at Vaco

Date Posted: 12/30/2020

Job Snapshot

Job Description

Administrative Coordinator

The Company is currently seeking an experienced Administrative Coordinator to join their team. This person will be responsible for general administrative functions, Human Resources assistance, and supporting the President and Business Manager.

Primary Responsibilities:
• Assisting with marketing projects and coordinating various events
• Helping to draft and enforce company policies and procedures
• Administering insurance and other benefit plans
• New Hire processing and employee onboarding
• Producing information by transcribing, formatting, editing, retrieving, and transmitting text, data, and graphics
• Providing historical reference by developing and utilizing filing and retrieval systems; recording meeting minutes
• Managing the grounds and maintenance needs and coordinating services with vendors
• screening calls; managing calendars; arranging travel, meeting and event arrangements; preparing reports
• Conserving manager and executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
• Representing the executive by attending meetings in the executive's absence
• Maintaining customer confidence and protects operations by keeping information confidential
• Welcoming guests by greeting them, in person or on the telephone; answering or directing inquiries
• Contributing to team effort by accomplishing related results as needed
• Performing all other duties as assigned

Job Requirements:
• High School Diploma or equivalent; Associates Degree or higher preferred
• 10+ years recent/related experience in an Executive Assistant, Office Management, Human Resources, or related role
• Proficiency in Microsoft Office and Windows OS is a must
• Paychex, QuickBooks, and SAP experience are a plus
• Problem-solving ability and analytical skills required
• Excellent customer service and communication skills, including a positive attitude
• Great interpersonal skills - Displays honesty, ethics, and integrity at all times
• Must have prompt and regular attendance, a sense of urgency, self-motivation and discipline, the ability to develop a rapport and be a team player
• Minimum of 40 hours per week