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Administrative Coordinator in Indianapolis, IN at Vaco

Date Posted: 6/6/2018

Job Snapshot

Job Description

SUMMARY: Initiates, coordinates, and executes administrative and other project support to team.


  • Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls.
  • Exercises considerable judgement and discretion in handling requests for appointments and telephone calls.
  • Distributes daily internal/external mail and overnight packages; sends and distributes faxes.
  • Composes, types, formats, and distributes professional correspondence.
  • Composes E-mails and faxes, and project reports and documents using individual initiative and as assigned.
  • Proactively establishes, and maintains highly organized filing system; files correspondence and other records.
  • Coordinates calendars and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness.
  • Conducts Sales based research and assists with data collection.
  • Coordinates internal and external project meetings
  • Assists in development and implementation of department systems and procedures as needed.
  • Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing.
  • Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
  • Performs other related duties as assigned by management.


  • Excellent verbal and written communication skills.
  • Proficient in Microsoft Office
  • Commitment to excellence and high standards.
  • Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
  • Creative, flexible, and innovative team player
  • Ability to work independently and as a member of various teams and committees.
  • Acute attention to detail.
  • Demonstrated ability to plan and organize projects.