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Administrative Operations Assistant in Springfield at Vaco

Date Posted: 3/2/2018

Job Snapshot

  • Employee Type:
  • Location:
  • Job Type:
    Admin - Clerical
  • Experience:
    Up to 3 year(s)
  • Date Posted:
  • Job ID:

Job Description

Well-established organization in the Springfield MA area is seeking a hands-on Administrative Operations Assistant to support a busy team. This person will support individuals with administrative tasks and must be comfortable in a fast-paced setting. This is a full-time, temp to permanent position.

Responsibilities include:

  • Manage calendars, handle extensive email and phone correspondence
  • Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
  • Provides information by answering questions and requests.
  • Assist Operations manager with coordinating and scheduling appointments and travel coordination
  • Assist various marketing and operations staff with administrative functions
  • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Completes operational requirements by scheduling and assigning administrative projects; expediting work results.


  • Bachelor's degree highly preferred
  • Administrative/Office support experience preferred
  • Strong Experience with MS Office, including Excel, Outlook, and Word
  • Must have excellent communication skills
  • Must present professionally