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AIA Billing in New York, NY at Vaco

Date Posted: 2/14/2018

Job Snapshot

  • Employee Type:
  • Location:
    New York, NY
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description

Key Responsibilities

  • Generate customer invoices in QuickBooks Contractor edition. Leverage multiple data sources, including Salesforce, Excel, and Google Sheets
  • Track Job Costing and Work in Progress billing in QuickBooks Contractor Edition
  • Work with Project Manager, Sales Team, and Accounting Manager to ensure customer invoicing, service delivery, and vendor billing are all handled professionally and efficiently
  • Work with the Accounts Receivable team to ensure invoices are professional, informative, and result in minimal questions leading to quick payments
  • Review new sales contracts, set up projects in QuickBooks and Salesforce
  • Other tasks and responsibilities as assigned

Required Qualifications

  • 2-3 years construction invoicing experience, preferably in QuickBooks Contractor edition
  • Familiarity with Job Costing, Work in Progress invoicing, AIA invoicing
  • Experience with Purchase Orders and Estimates
  • Excellent written and oral communication skills
  • Ability to communicate with Vendors, Staff, and Customers and achieve positive results
  • Excellent organizational skills
  • Ability to multitask and "keep cool"
  • Strong knowledge of Microsoft Office Suite Excellent MS Word, Intermediate Excel
  • High overall tech savvy with experience using online tools to manage processes