AP Manager in Orange, CA at Vaco

Date Posted: 1/28/2021

Job Snapshot

  • Employee Type:
  • Location:
    Orange, CA
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description


  • Needs someone who can put processes in place and suggest improvement to get AP running smoother. Must have prior manager exp as well.
  • Manages 4 or 5 ppl. 2 AP in Anaheim and then the other are back east in NJ. They had an acquisition with Lime Energy in NJ. That person left which is why position is open.
  • Deltek exp is a plus
  • Will work in the office in Anaheim. Possibly a few days from home BUT the 2 AP girls in Anaheim are both in the office every day.

We are seeking a hands-on, experienced and professional Accounts Payable Manager to join our team. Managing a team of 4-6, this individual will be responsible for all aspects of the payables cycle.

Job Duties & Responsibilities:

  • Ensure accurate and timely workflow of AP and Time & Expense processes
  • Monitor and review AP Aging report
  • Oversee vendor relations and internal staff communications
  • Oversee routine department activities, such as check/EFT disbursement, approving invoices and processing expense reports
  • Prepare/review month-end AP close processes, including account analysis, reconciliations and help with monthly accruals
  • Review and approve recurring payments
  • Demonstrate thorough understanding of policies and authorization, as well as the impact of timely approvals and budgets, while educating cross-functional stakeholders
  • Develop, implement and maintain systems, procedures and policies to ensure timely and efficient workflow and consistency
  • Strive to automate manual AP processes
  • Supervise, coach, and mentor the Accounts Payable staff, and ensure that system and process training is kept up to date
  • Facilitate 1099-MISC process and IRS submissions
  • Perform diligence on unclaimed property when needed
  • Compliance with all governmental and vendor requirements including SOX


  • Direct leadership experience of accounts payable staff
  • Experience in process-improvement and data analysis for AP
  • Experience in metrics development for measuring throughput, accuracy and quality in a payables environment
  • Must be able to logically and independently plan, organize and complete work
  • Must be able to make progress on multiple assignments under adverse conditions and time constraints
  • Familiarity with construction industry a plus
  • Articulate with strong oral and written communication skills
  • Ability to work as a productive member of a team
  • Ability to work effectively in a fast paced, changing entrepreneurial work environment
  • Ability to work well under pressure while performing multiple tasks

Education, Training & Certifications:

  • Bachelor's Degree- Accounting, Finance or other related degree preferred
  • 5+ years high volume A/P experience, with 2+ years in management
Strong computer skills, experience with Deltek Costpoint or similar project-based systems are desirable