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AP Manager in Clearwater, FL at Vaco

Date Posted: 2/11/2019

Job Snapshot

  • Employee Type:
  • Job Type:
  • Experience:
    At least 3 year(s)
  • Date Posted:
  • Job ID:

Job Description


Responsible for managing the day-to-day Accounts Payable activities including, but not limited to invoice review, establish vendor accounts; process expense reports and prepare weekly check reports for management review.


  • Supervise and support accounts payable clerks and manage the weekly disbursement process
  • Review invoices and new vendor requests submitted by accounts payable clerks
  • Process annual 1099s and follow up as necessary with Government or vendor inquiries
  • Implement and maintain systems, procedures and policies related to accounts payable; Develop new policies as required
  • Manage monthly closing of accounts payable and posting of month-end transactions; ensure accuracy of AP-related postings to the general ledger
  • Provide Accounts Payable assistance to FP&A, Accounting, and Operations with a focus on building strong internal relationships
  • Maintain up-to-date Vendor records in Accounts Payable System (AX Dynamics)
  • Ensure open lines of communications with vendors with a focus on building strong vendor relationships
  • Participate in the AP talent acquisition process; Train and evaluate employees to enhance their performance, development, and work product; Address performance issues and make recommendations for personnel actions; Motivate and reward employees including participation in merit recommendations, bonuses, and promotions within allocated budgets and company guidelines
  • May perform other duties and responsibilities as assigned


  • Typically reports to Management. Direct supervisor job title(s) typically include: Mgr - Accounting
  • Job is NOT directly responsible for managing other employees (e.g., hiring/termination and/or pay decisions, performance management)

Job Requirements

JOB QUALIFICATIONS: Education & Experience Requirements

  • Bachelor's degree and work equivalent in AP including 5+ years experience working with generally accepted accounting principles and accounting software
  • 3-5 years supervisory/leadership experience
  • Must have experience using large accounting systems
  • 1099 filing experience
  • Purchase Order process experience needed
  • AX Dynamics experience a plus
  • Possess math skills sufficient to perform required duties
  • Or an equivalent combination of education, training or experience


  • Ability to sit at a desk and use a computer for up to 8 hours a day; Ability to use hands and fingers to type on a keyboard and use a mouse to navigate; Vision sufficient to view small details on a computer monitor
  • Ability to stand and walk up to 8 hours a day; Ability to stoop, bend and lift boxes weighing up to 50 lbs.
  • Ability to hear and verbally communicate using a telephone handset and/or connected headset device


  • Regular business hours. Some additional hours may be required.
  • Travel requirements: Negligible
  • Climate-controlled office environment during normal business hours.
  • May be subject to pre-employment criminal background check and/or drug screening as well as random drug screenings in accordance with company policy

Job Requirements

*Bachelor’s degree and work equivalent in AP including 5+ years experience working with generally accepted accounting principles and accounting software •3-5 years supervisory/leadership experience •Must have experience using large accounting systems