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AR Specialist in Seal Beach, CA at Vaco

Date Posted: 4/11/2019

Job Snapshot

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Job Description


  • Review and prepare billings for all Fixed Price, Cost Reimbursements, T&M contracts per contract requirements
  • Reconcile cumulative billed to actual expenses per Cost Report for each contract billed on assigned A/R accounts.
  • Coordinate with management to obtain progress/deliverables reports for billing purposes as required in the contract.
  • Maintain and update the billing dates/schedules in software, as required on various fixed price contracts and income accounts.
  • Create monthly journal entries for reclassification as needed.
  • Record and reconcile daily cash receipts in Lockbox and ACH to project account codes.
  • Research and contact internal and/or external clients to ensure the payment is correctly applied
  • Review aging schedule and conduct collection calls on a weekly basis.
  • Prepare the aging report and provide status update.
  • Prepare and analyze the monthly unbilled report and provide statuses
  • Resolve billing inquiries or questions
  • Maintain, organize and file contracts, modifications, email correspondence and other pertinent contract documents in the respective contract folders.


  • Bachelors Degree in Accounting
  • Experienced with non-profit/governmental environment
  • Knowledge of fund accounting
  • 3+ years' experience in billing contracts, processing cash receipts, collections, and performing reconciliations
  • Understands billing terms and conditions regarding contracts, grants and agreements.
  • Experience with Costpoint accounting system
  • Proficient in the use of Excel (pivot table, v-lookup), PowerPoint and Word
  • Excellent oral and written communication skills
  • Analytical, problem solver, resourceful, proactive
  • Able to handle changing priorities and multi-tasks and work independently
  • Detail oriented and organized
  • Ability to work under tight deadlines
  • Team player
  • 10-key by touch
  • Excellent work ethic