Asset Services Coordinator- Permanent- $60k+ in Sorrento Valley at Vaco

Date Posted: 9/30/2020

Job Snapshot

Job Description

Job Title: Asset Services Coordinator
Type: Permanent
Location: UTC, La Jolla
Pay: $60k+

Essential Duties and Responsibilities:

  • Assist the GradLabs team and tenant/members in all business-related matters
  • Assist GradLabs General Manager in their daily role
  • Coordinate requests from GradLabs member companies
  • Help, plan and facilitate GradLabs events and strategic programming
  • Order, maintain, organize, and stock all office and pantry supplies
  • Work with the San Diego regional team to support leasing tours, licensing, and onboarding processes and logistics
  • Track and process member company changes and act as a liaison between accounting and GradLabs
  • Maintain, track, and manage service contracts for all GradLabs vendors
  • Maintain, track and manage certificates of insurance for all tenant/members, vendors and contractors
  • Oversee security concierge vendor and administer access control (security), visitor access, and guest registration
  • Assist the General Manager in ordering, maintaining, organizing, and stocking laboratory supplies
  • Manage conference room scheduling and IT/AV meeting requirements
  • Oversee outsourced shipping and receiving requirements for member companies
  • Manage GradLabs calendar and intranet, including managing facilities requests, IT tickets, waste management, etc.
  • Assist General Manager in scheduling and organizing programming both within the GradLabs space and off-site

Qualifications and Experience:

  • Bachelor's degree required
  • 1 - 3 years of experience working in a science-related organization, preferably in a collaborative or shared working environment
  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
  • Possess a general interest in San Diego's life sciences ecosystem and laboratory operations management
  • Ability to work in a fast-paced environment
  • Ability to multi-task and prioritize effectively
  • Strong verbal and written communication skills
  • Ability to interact with individuals at all levels, provide guidance, and exceptional customer service
  • Must be detail-oriented, highly organized and team-oriented