Assistant Director of Finance in San Francisco, CA at Vaco

Date Posted: 1/29/2020

Job Snapshot

  • Employee Type:
    Full-Time
  • Job Type:
  • Experience:
    At least 6 year(s)
  • Date Posted:
    1/29/2020
  • Job ID:
    ASSIS26901

Job Description

  • Monitor hotel revenues and expenses and ensure the accurate recording in accordance with Hotels' established guidelines. Investigate and critique variances to budget or to prior year and offer practical improvement methodologies to management.
  • Develop a working knowledge of all Accounting positions and functions and be able to perform these duties in the event of a turnover, absence or vacation.
  • Continually work on a defined development plan, which prepares the Assistant Director of Finance for expanded responsibilities within the organization.
  • Assist the Director of Finance in ensuring hotel's compliance to all regulatory licenses and permits, leases, contracts legal agreements, and the proper execution of all operational taxes. Provide assistance to management in enforcing compliance on all these items.
  • Analyze financial data and operations in order to assist and advise management in maintaining the hotels' financial objectives.
  • Ensure that all balance sheet accounts, including bank reconciliation's are properly reconciled on a timely basis.
  • Review and approve Income Audit daily, and ensure that critical operational procedures are accomplished on a daily basis to include credit card reconciliation and transmission, daily deposits, cash over/short reporting, bank audits, allowances, paid outs, etc.
  • Establish and continually audit all internal financial controls including purchasing, cash handling, disbursements, inventories, hotel assets, master keys, payroll, and team member records.
  • Embrace a continuous growth environment by actively assisting in recruiting, reviewing, recommending and maintaining an inventory of Assistant Director of Finance and other managers for the organization.
  • Continually focus on training and development programs for accounting associates to cultivate the "brightest" and "best" talent within the industry.
  • Assist the Director of Finance in ensuring the implementation and completion of all Accounting Key Competencies, both management and hourly.
  • Hire, train, supervise and develop staff, including coaching, counseling and discipline.
  • Ensure the proper utilization, maintenance and periodic upgrades of all EDP equipment.
  • Directs or prepares all financial reports in accordance with Hotels' requirements meeting various due dates and deadlines.
  • Conduct and/or attend and contribute to periodic meetings to maintain favorable working relationship among team members and promote maximum morale, productivity and efficiency (Sales & Service, Credit, etc.)
  • Monitor hotels' compliance in meeting required report deadlines and due dates and react accordingly.
  • Monitor the accurate production of the hotel daily operating report.
  • Participate in M.O.D. coverage as required.
  • Attend meetings/training as required by management.
  • Perform other duties as requested by management.
  • Approach all encounters with guests and team members in an attentive, friendly, courteous and service-oriented manner.
  • Maintain regular attendance in compliance with Hotels' standards, as required by scheduling which will vary according to the needs of the hotel.
  • Maintain high standards of personal appearance and grooming, which include wearing the proper uniform and nametag when working.
  • Comply at all times with Hotels' standards and regulations to encourage safe and efficient hotel operations.
  • Maintain a warm and friendly demeanor at all times. Team Members must, at all times, be attentive, friendly, helpful, and courteous to all guests, managers, and fellow team members.
  • Maximize productivity, identify problem areas and assist in finding and implementing solutions.

Qualifications:

  • A minimum of 6 years of related progressive experience in hotel Accounting or related field; or a 4-year college degree with an Accounting/ Finance concentration and 2 years of progressive related experience; or a 2-year college degree and a minimum of 4 years of progressive related experience.
  • There will be days where long hours are required.
  • Sedentary work, exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
  • Must be able to convey information and ideas clearly.
  • Must be able to evaluate and select among alternative courses of action quickly and accurately.
  • Must routinely meet deadlines.
  • Must be able to multi task.
  • Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.
  • Must have the ability to assimilate complex information, data, etc., from disparate sources and consider, adjust or modify to meet the constraints of the particular need.
  • Must be effective at listening to, understanding, and clarifying the concerns and issues raised by co-workers and guests.
  • Must be able to work with and understand financial information and data, and basic arithmetic functions.
  • Must be able to prioritize departmental functions in order to meet due dates and deadlines.

Experience of Knowledge of the following systems:

  • Apteck
  • Target View
  • Execa View
  • ADP
  • HMS
  • Agilis
  • Birchstreet