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Assistant Office Manager in Birmingham, AL at Vaco

Date Posted: 7/23/2018

Job Snapshot

Job Description

Vaco has been engaged by a reputable financial firm in the Birmingham area to identify an enthusiastic professional to join their administration team. This role is the first point of contact for all employees and visitors. The Assistant Office Manager makes it possible for employees to function effectively and efficiently by actively managing and coordinating the front office operations.

Responsibilities:

  • Greet visitors in the office making them feel welcome and comfortable
  • Operate multiline phone system to answer, screen, or forward calls-appropriately manage taking messages, forwarding to voicemails, etc.
  • Ensure employee kitchen is well-stocked and functioning. This includes placing grocery orders through multiple vendors, driving to Costco to pick up orders, stocking food and drinks, and loading/unloading dishwasher
  • Order office and mailing supplies, and ensure inventory meets business needs
  • Process incoming/outgoing mail, UPS Shipments, Federal Express Shipments, etc.
  • Ensure company open spaces and conference rooms are kept tidy and adequately stocked with appropriate supplies
  • Plan and/or assist with onsite and offsite company-wide events
  • Assist with travel arrangements and/or hotel accommodations consultants

Qualifications:

  • Associate or Bachelor's Degree in relevant field required
  • Minimum 2 years general office experience
  • Excellent organizational skills, strong attention to detail and demonstrated professionalism
  • Outstanding interpersonal and customer service skills

ONLY CANDIDATES WITH REQUIRED EXPERIENCE WILL BE CONSIDERED.

DUE TO THE HIGH VOLUME OF RESUMES PLEASE NOTE YOU DO NOT NEED TO APPLY IF YOU HAVE RECENTLY SUBMITTED TO ANOTHER VACO POSTING. YOUR QUALIFICATIONS WILL BE CONSIDERED FOR ALL OPEN VACO OPPORTUNITIES.

Your resume will never be submitted to a client company without your prior knowledge and consent to do so.
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Twitter: @VacoBHAM
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