Assistant Property Manager- Temp to Hire- Downtown San Diego in Downtown San Diego at Vaco

Date Posted: 2/17/2021

Job Snapshot

Job Description


Title: Assistant Property Manager

Type: Temp to Hire

Shift: Full time, Monday- Friday

Job Qualifications: 2-3 years experience in Property Management, and Yardi/PayScan/ Angus preferred. MUST HAVE experience in property accounting and financial reporting.

Job Responsibilites: Heavy Financial Reporting; prepare property budgets, forecasts, annual operating expense billings/reconciliation, Asset Management Reports, quarterly property accruals; tenant relations, vendor Staff supervision/ development, and office operations.

  • Act as liaison with tenants, vendors and contractors, assisting the Property Management team with the ongoing promotion of client relations and administration of the Lease Agreement.
  • Meet with Tenants monthly.
  • Performs monthly property inspections
  • Perform new Tenant orientations with whole PM team as available.
  • Assists with monitoring compliance with lease terms and preparation of required notices.
  • Review and approve Rent Up prepared by Realogics.
  • Oversees and follows up on Rent Collections in coordination with PM.
  • Prepare Late Fees.
  • Process tenant billable expenses monthly for tenant billback (after-hours HVAC, lighting, above standard electric, and expenses incurred from vendor that are tenant's responsibility)

  • Prepare and distribute monthly Rent Statements to Tenants.
  • Perform first review of A/P Invoices. (Print and Submit all Utility Invoices)
  • Update recurring expense spreadsheet.
  • Maintain and distribute monthly vacancy reports to janitorial for maintenance.
  • Coordinate with LAZ Parking on delinquencies.
  • Review Lease Abstracts prepared by Realogics and send comments/approval to PM.
  • Create EMMES Lease Abstract for new leases & Amendments and send to PM for review and approval. (This document goes to AM & Accounting upon PM approval)
  • Recommends and coordinates legal action as necessary.
  • Prepares, records and posts Notices to Pay Rent or Quit and Notices of Non-Responsibility.
  • Assists in the procurement, administration and maintenance of all service contracts.
  • Prepare Service Contracts for vendor services.
  • Oversee vendor relationships and manage service levels to ensure contract scope and service specifications are met, promptly identify and resolve issues through weekly walk-throughs in coordination with PM.
  • Prepare License Agreements.
  • Ensure vacant suites are maintained in clean/ready to show condition through semi-weekly inspections.
  • Assist Manager with tenant and capital improvement budget administration and invoice processing per SOP.
  • Attend T.I. Meetings and Punch walks when requested by Manager.
  • Coordinates tenant move-ins and move-outs per SOP.
  • Maintains and oversees Angus Anywhere in Property Coordinators absence.
  • Collect, review and maintain tenant certificates of insurance in Ebix per SOP.
  • Assists Manager with the preparation and development of property budgets.
  • Assists Manager with the preparation and development of property forecast.
  • Assists Manager with the preparation and development of property operating expense reconciliations.
  • Assist with Annual Tenant Emergency Response training; distribute tenant training material as needed.
  • Prepares tenant correspondence as required by Manager.
  • Assist with tenant relation and broker special events
  • Coordinates and complete special projects as assigned.
  • Oversees the procurement, administration and maintenance of service contracts.
  • APM is to be available after hours as needed.

Perks: Beautiful office, great company culture, room for growth!