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Billing Specialist in Germantown, TN at Vaco

Date Posted: 4/11/2019

Job Snapshot

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Job Description

Vaco is currently seeking a Billing Specialist for a direct hire opportunity in Memphis, TN. This position will work alongside the CFO and is a staff-level accounting role.

The core purpose of the Billing Specialist is to prepare monthly job billings, track subcontractor and vendor waivers, prepare sales tax returns, and maintain business and contractor licenses.

Candidates MUST have experience in construction project billing and multistate license upkeep.

Specific Responsibilities

  • Assist Billing Department process all monthly billing
  • Acquire and track lien waivers required by customers in relation to monthly billing
  • Prepare sales tax returns for all states in which company currently works as well as states previously worked
  • Acquire and maintain business licenses (state and local)
  • Acquire and maintain contractor licenses
  • Coordinate with insurance agent to keep all insurance certificates up-to-date for customers
  • Prepare annual returns required by each state
  • Assist in processing of accounts payable or various other accounting functions
  • Align with company's mission, vision, values, and strategic objectives continually
  • Strive towards helping the organization deliver successful projects (Safety, Timeliness, Execution, Quality, Profitability)
  • Protect the organization's value by keeping information confidential
  • Maintain flexibility and strive to complete all other requests as directed by management

Education, Skills, and Experience

  • Two to four-year college degree (preferred)
  • At least 5 years work experience in billing, sales tax preparation, extensive research of state government websites, preferably for a contractor
  • Proficiency in MS office applications, Job Power, Acrobat, Skype, and OneDrive
  • High energy level, ability to meet goals, professionalism
  • Superior administrative capacity to manage multiple projects and tasks simultaneously with finesse and to complete them with minimal oversight
  • Exceptional written and oral communication skills to include grammar, spelling, and proofreading
  • Strong interpersonal skills with proven teamwork, participation, and a heart to serve