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Bookkeeper in Hoboken, NJ at Vaco

Date Posted: 3/30/2018

Job Snapshot

  • Employee Type:
  • Location:
    Hoboken, NJ
  • Job Type:
  • Experience:
    At least 5 year(s)
  • Date Posted:
  • Job ID:

Job Description


Under general supervision, create and maintain the accounting records for the company using QuickBooks. Reconcile all accounts as needed. Assist in running and customizing reports that provide business analysis and results. Perform banking functions as required.


  • Create and maintain QuickBooks company data. Understand the account and company setup steps and maintain a general knowledge of the major areas of the QuickBooks application.
  • Create and maintain vendor records, including contact information, payment terms, and any other information required.
  • Create and maintain customer records including contact, delivery and payment information.
  • Check and verify source documents such as invoices, receipts, approvals etc.
  • Invoice customers. Upon approval, distribute invoices to customers via email or mail.
  • Manage and enter bills received from vendors.
  • Enter, reconcile and verify approval on all credit card transactions.
  • Reconcile and balance all accounts
  • Maintain internal control systems
  • Manage accounts payable and accounts receivable
  • Prepare checks, payments and bank deposits
  • Prepare commissions for payroll
  • Assist with budget preparation
  • Assist with audits
  • Maintain complete filing system to support financial records
  • Create and maintain time tracking records, if applicable.
  • Record bank transactions as needed.
  • Make journal entries as directed.
  • Reconcile bank accounts and perform account analysis on assets and liability accounts.
  • Prepare 1099s for application vendors.
  • Make bank deposits, order checks
  • Answer questions from vendors, employees, and customers about their bills and invoices.
  • Perform miscellaneous job-related duties and general office as assigned.


  • Bachelors or Master's degree in accounting.
  • 5+ years' experience working in accounts payable and receivable, and general ledger.
  • knowledge of generally accepted accounting principles and procedures
  • Proficiency in Microsoft Office
  • Attention to detail. Accurate.
  • Solid understanding of QuickBooks and Excel.
  • Ability to effectively manage time, meet deadlines, and work under pressure.
  • Ability to work independently and as a member of a team.
  • Ability to communicate effectively, both orally and in writing.
  • Knowledge of general office procedures, such as copying, faxing, filing, and shredding.
Flexible and adaptable to change