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C-Level Executive Assistant in Memphis at Vaco

Date Posted: 2/19/2018

Job Snapshot

  • Employee Type:
  • Location:
  • Job Type:
    Admin - Clerical
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description

Vaco Staffing is currently seeking an Executive Administrative Assistant for a permanent opportunity with a machine manufacturing company in Memphis, TN. The Executive Assistant will support the COO in regards to scheduling, business affairs, and international travel. The qualified candidate will have a 4-year degree in business or a related field and must have at least 3 years of experience as an assistant to C-level executives.

Essential Duties and Responsibilities

  • Prepare and edit correspondence, communications, presentations and other documents.
  • Manage and maintain executives' schedules, appointments and travel arrangements.
  • Coordinate international travel and accompany COO for occasional business travel.
  • Maintain professional relationships with international partners.
  • Arrange and coordinate meetings and events.
  • Record, transcribe and distribute minutes of meetings.
  • Answer and manage incoming calls.
  • Receive and interact with incoming visitors.
  • Coordinate business activities with internal staff at all levels as well as external clients.
  • Coordinate project-based work.

Required Qualifications

  • 4-year degree in business or related field. MBA is preferred.
  • 3-5 years' experience in assistant to corporate C-level executive, law firm partner, or similar profession.
  • Excellent communication skills and attention to detail. Bilingual is a plus.
  • Experience with arranging international travel.
  • Proficient in MS Excel, Word, Outlook, and Power point.