Corporate Legal Assistant in Memphis, TN at Vaco

Date Posted: 9/29/2020

Job Snapshot

  • Employee Type:
  • Location:
    Memphis, TN
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description

Corporate Legal Assistant

* Provides administrative support to the General Counsel and corporate Legal Department.
* Provides administrative support to members of the Board of Directors as required.
* Maintains legal records for the Company and its subsidiaries, including director and officer lists, governance documents (by-laws, articles of incorporation), board minutes and resolutions, good standing certificates, contracts, etc.
* Serves as Company contact for stock transfer agent and registered agent for service of process.
* Maintains tax records and corporate licensures as required in jurisdictions of operation.
* Prepares and distributes Board of Directors and Board Committee meeting materials.
* Liaises with outside counsel on transactional, litigation, SEC, NYSE and general compliance matters.
* Assists in management of employee stock incentive award program and related records
* Coordinates travel and related logistics for Board of Directors and management meetings and events as required.
* Maintains legal billing records and coordinates payments to outside counsel and other service providers.
* Prepares memos, correspondence and reports as required.
* General administrative duties (faxes, e-mails, FedEx, filing, phone, etc.).
* Assists in scheduling for the General Counsel.
* Provides backup administrative support for other corporate administrative functions (finance, HR, tax).
* Special projects and other duties as assigned.

* College degree required.
* Related work experience in a law firm or corporate setting (particularly an in-house legal role) strongly preferred. Public company experience a plus.
* Must be a self-starter and relationship builder, have a positive attitude, embrace responsibility, demonstrate a desire and ability to rapidly absorb new information and procedures, and operate well within a dynamic, fast paced corporate environment as part of a closely-knit and fun in-house legal team. Sound judgment, maturity, confidentiality and enthusiasm for the job required.
* Must have proficiency in Microsoft Office - MS Word, MS Excel, and MS PowerPoint. Visio a plus.
* Work hours: 7:30 am - 4:30 pm or 8:00 am - 5:00 pm