Data Entry Specialist in Sorrento Valley at Vaco

Date Posted: 6/6/2019

Job Snapshot

Job Description

Summary: The Finance and Operations Coordinator assists the Senior Financial Analyst with WIP and Royalty expense tracking, and the Supply Chain Analyst with inventory management and communication of item availability to the publishing group. The role will also support the Director of Remainder Sales, preparing information for customer order entry and sales materials.

Essential Functions:


  • Monitor purchase order receipts daily to identify WIP titles ready for cost calculation. Apply WIP expenses and calculate final unit cost.
  • Assign WIP codes for new publishing projects and maintain excel dashboard that tracks WIP expenses.
  • Log and maintain files for fully executed Publisher P&L documents.
  • Gather royalty title sales data monthly.
  • Assist with generation of quarterly royalty statements in royalty database.
  • Additional financial report preparation as requested.

Operations/ Supply Chain

  • Maintain process for DC to DC transfers, stock balancing or inventory relief in case of shipment delays.
  • Manage offline tools used to show stock availability by DC.
  • Maintain ongoing issue tracker log and follow up on pending issues.
  • Help maintain internal operational SOP's (Standard Operational Procedures).
  • Prepares Inventory reporting by Customer and facilitates development of new reporting using offline tools.
  • Responsible for on-demand research and reporting requests.

Non-essential Functions:

  • Other duties may be assigned, directed or requested.


  • Bachelor's (BA/BS) degree or demonstrated work experience
  • Strong PC skills with Microsoft Excel and other data-oriented software programs.
  • Strong analytical and research skills
  • Highly detail-oriented
  • Flexible and adaptable, able to change and alter according to changes in projects or business environment and able to complete multiple duties with accuracy shifting from one to another with frequent interruptions and competing deadlines.
  • Excellent written communication and verbal communication skills.
  • Ability to work independently and prioritize duties with minimal supervision, in order to meet deadlines.
  • Ability to understand and follow specific instructions and procedures.

Language Skills:

  • Must have excellent communication skills, both written and verbal
  • Ability to speak with all levels of the organization
  • Ability to write routine reports and correspondence

Reasoning Ability:

  • Problem solving - the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality.