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Director, IT in Irvine, CA at Vaco

Date Posted: 8/22/2018

Job Snapshot

Job Description


* Conducts update presentations to the IT Steering Committee.

* Collaborates with department heads and executives on the planning and selection of software initiatives and solutions.

* Maintains IT Roadmap and Applications Map for current and future projects.

* Creates an annual budget for approval by the IT Steering Committee.

* Reviews and approves IT invoices and reports actuals and variances to Corporate Accounting & the IT Steering Committee quarterly. Additionally, quarterly provides a revised reforecast for the remainder of the year.

* Manages the Systems and Application Support team (outsourced) that provides helpdesk functions

* Manages the Network and Infrastructure Support team (outsourced) that provides hardware and network functions.

* Maintain infrastructure inventory and software license management.

* Manages software vendor relationships (including vendor and contract maintenance) to promptly resolve issues, recommends product enhancements, and stays current on product changes.

* Communicate and coordinate with various departments to assess their needs and develop and implement application/software changes.

* Conducts requirement gathering for new software solutions and documents Request for Proposals (RFP) for eligible vendors. Oversees vendor presentations, test of concept, negotiation and selection process. Prepares a summary of recommendation, including scope, timing and cost to the IT Steering Committee.

* Coordinates and manages IT projects; communicates changes and progress; completes projects on time and budget. In certain instances, provide training for end users.

* Involves department leads in the change management process for all system changes and maintains proper documentation.

* Maintains IT Policies and Procedures for the Company and identifies recommendations to the IT Steering Committee.

* Oversees annual IT controls audit by Ernst & Yng

* Performs business process reviews to identify and recommend solutions for deficiencies in systems and processes or areas to improve efficiency.

* Identifies best practices and efficiency software solutions to automate reporting performed for groups within the Company.

* Maintain disaster recovery/business-continuity planning and provide hands-on support during emergencies, outages, and service transitions.

* Attends conferences at the Company's request in order to stay current with IT trends, advancements and opportunities and maintains a network of peers to provide feedback on policies and procedures.


* Bachelor's degree from four-year college or university and more than 6 years' experience in the real estate industry desired. At least four years managing a technical systems or IT department.

* Must have experience managing a team including: goal setting; planning, assigning, and directing work; appraising performance.

* Proven project management experience required.

* Experience with migration to Cloud (applications, Office 365) and SharePoint migrations preferred.

* Excellent communication skills, written and verbal.

* Generates creative solutions; demonstrates attention to detail.

* Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions.

* Change Management - Develops workable implementation plans; communicates changes effectively; builds commitment and overcomes resistance.

* Leadership - Exhibits confidence in self and others; inspires and motivates others to perform well; leads by example.

* Independent, self-motivated, team player.

* Strong project management skills; ability to reprioritize projects frequently.

* Detail oriented and organized; ability to multitask.

* Strong customer service skills.