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Executive Admin Assistant in Orlando, FL at Vaco

Date Posted: 11/6/2018

Job Snapshot

Job Description

Vaco provides expert consulting, permanent placement, executive search and strategic staffing for companies around the world, in the areas of accounting, finance, technology, healthcare, operations, administration and more. As a premier talent solutions firm, Vaco connects people to their dream jobs and helps leading companies find talent to grow their business.

Demonstrates accountability and responsibility in providing administrative clerical support in the day- to-day operations of the department. Contributes to optimizing customer satisfaction and the continuity and effective operation of the department. * Provides administrative support and optimizes executives time; maintains and manages daily schedule. Composes, prepares and manages all office correspondence, and hospital policies and procedures. Coordinates, and prioritizes mail and other correspondence for executive's review. Manages travel itineraries. * Courteously facilitates and handles requests, complaints and communications with staff, physicians, and guests. Demonstrates a service orientation in all interactions with internal and external customers. Exercises good judgment, discretion and diplomacy in communications. Prepares meeting minutes. * Prepares all administrative forms to include travel expense reimbursements, documents, and check requests, in a timely and efficient manner. Ensures adequate departmental supply inventory is maintained. * Sets up conferences and symposiums, coordinates travel itineraries and prepares expense reports for members of the medical staff. * Maintains strict confidentiality in all communications and interactions. Demonstrates tact and diplomacy in executing duties. * Acts as an "ambassador" of the organization in and outside the workplace by promoting a professional, and positive image of the organizations' capabilities and services to the public. * Assumes personal responsibility and accountability in supporting a culture of service excellence. * Demonstrates an understanding of and adherence to the Code of Conduct. Personal/professional conduct reflects the Company's values and a commitment to the Code of Conduct. Qualifications: * High School Diploma or Equivalent (GED) * Two to three years previous experience within a secretarial or admin assistant position * Proficient in Microsoft Office, Excel, Word, etc.; keyboard skills of 60 wpm.