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Executive Admin in Flower Mound at Vaco

Date Posted: 3/28/2018

Job Snapshot

Job Description

Located in Flower Mound, the role is a 60-90 day contract. Looking to fill position IMMEDIATELY

Qualities: looking for someone who is polished, professional, thick skinned, high energy

Skill Set:

  • Mange travel - book (international)
  • Expense report
  • Catering
  • Minutes from meetings
  • Assist other VP's but secondary to CEO
  • Responsible for ensuring deadlines for met and assisting CEO
  • Hours would be 8-5 or 8:30 - 5:30



Coordinate and organize meetings, schedules conference rooms, and maintain organization's business equipment.

*Logistics - Room/Bridge/Projector Booking, Lunch Ordering

*Order office supplies and business equipment supplies

*Prepare various correspondence and email communication to support the needs of the organization

*Prepare purchase orders, and administrative files, and maintain file documentation according to the document retention and control policy and procedure

*Validate invoices for payment and processing

*Initiate, compile, and prepare various weekly/monthly/quarterly reports timely and accurately


Job Attributes:

*High School diploma or GED; some college preferred

*Minimum of three years secretarial or administrative support experience

*Advanced knowledge in Microsoft Word, Excel, PowerPoint and Outlook

*Understanding of general business principles and practices, and experience working in a corporate setting (understanding of corporate culture and protocol; ability to effectively interface with various levels of employees and management; professional appearance and demeanor).

*Strong written and oral communication skills.

*Strong work ethic and commitment to meeting deadlines.

*Ability to maintain confidential information.

*Organizational skills: must be organized with careful attention to detail

*Strong Math skills

Apply Today!