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Executive Administrative Assistant in Indianapolis, IN at Vaco

Date Posted: 9/25/2018

Job Snapshot

Job Description

Vaco Indianapolis has partnered with a client located in Castleton to fill an Executive Assistant position.

The Executive Assistant will oversee the day to day functions of a C-level Executive. Working interdepartmentally, they will ensure that the needs of each division are met in a timely manner by prioritizing tasks and responsibilities. The executive assistant will maintain busy calendars and office environment, as well as helping with special projects and acquisitions.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

* Manage calendar and meetings.

* Ensure Executive is completing action items in a timely fashion including making calls, signing documents, attending meetings, etc.

* Attend weekly meetings

* Prepare reports and presentations, screen calls and manage travel arrangements.

* Support marketing functions tied to special events.

* Special projects as assigned.

QUALIFICATIONS

* Bachelor's degree (B.A./B.S.) from a four-year college or university is preferred

* AT LEAST four to six years working as a C-suite executive assistant

* Requires high skills with computer and every day office equipment such as printers, scanners, etc. as well as the ability to troubleshoot office equipment problems.

* Fast paced, high pressure position with daily, weekly and monthly deadlines.

* Can require long periods of computer work.

* Intermittent concentration required for task at hand.

* Effective communication skills in working and community with all divisions of the company.