Executive Administrative Business Partner in Memphis, TN at Vaco

Date Posted: 9/4/2019

Job Snapshot

  • Employee Type:
  • Location:
    Memphis, TN
  • Job Type:
  • Experience:
    At least 8 year(s)
  • Date Posted:
  • Job ID:

Job Description

Executive Administrative Business Partner
As an executive administrative business partner, this person will be responsible for working on complex assignments and projects, involving multiple stakeholders and resolving significant and unique issues. Not only will this role provide support for functional or company-wide needs, projects, and leaders; they will support the CEO and Board members.


  • Work on complex assignments and special projects for CEO and Board of Directors; proactively resolve issues using sound judgment with little guidance, often deescalating difficult issues and escalating concerns appropriately
  • Drive work responsibilities, with the capacity to take on more, by owning and delivering the results. Drive clarity and understanding of customer needs, and proactively identify opportunities and implement best practices.
  • Deliver exceptional customer service to internal and external partners. Work regularly with the Board of Directors and/or other external partners. Anticipate needs for stakeholders to obtain information and keep people informed.
  • Schedule and organize activities such as meetings, travel, conferences, and department activities for the CEO and Board of Directors.
  • Use business software applications to leverage technology in ways that may have a company-wide impact.
  • Prepare regularly scheduled reports; compile data for expense/financial record keeping and statistical reports
  • Develop and implement secretarial standards, policies, practices, and processes for the organization.
  • Serve as the principal go-to person within the field

Job Requirements

  • High school diploma/GED required; Bachelor's degree preferred
  • 10+ years of administrative or operations experience required
  • Experience with external stakeholders, serving as a representative of the company
  • Advanced project management skills
  • Advanced financial and business acumen company-wide
  • Expert level proficiency in Microsoft (Outlook, PowerPoint, Excel, 365) and other technology platforms; ability to leverage technology in ways that may have company-wide impact
  • Advanced verbal and written communication skills (grammar, style, spelling, proofreading, responsiveness), with a high degree of discretion and confidentiality
  • Ability to communicate information clearly and concisely, as well as cater to the delivery of the message to different audiences
  • Independent judgment and ability to overcome obstacles
  • High level of attention to detail and problem-solving skills
  • Ability to prioritize and organize workload in a fast-paced environment with a consistent level of accuracy demonstrates a sense of urgency to address customer needs