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Executive Administrator in Memphis at Vaco

Date Posted: 11/6/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Memphis
  • Job Type:
  • Experience:
    At least 5 year(s)
  • Date Posted:
    11/6/2018
  • Job ID:
    EXECU90759

Job Description

Our client is looking for a skilled executive assistant to provide personalized secretarial and administrative support in a well-organized and timely manner.

Primary Responsibilities:

  • Producing information by transcribing, formatting, editing, retrieving, and transmitting text, data, and graphics
  • Screening calls; managing calendars; arranging travel, meeting and event arrangements; preparing reports
  • Conserving executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
  • Representing the executive by attending meetings in the executive's absence
  • Welcoming guests by greeting them, in person or on the telephone; answering or directing inquiries
  • Maintaining customer confidence and protecting operations by keeping information confidential
  • Providing historical reference by developing and utilizing filing and retrieval systems; recording meeting minutes
  • Managing the grounds and maintenance needs and coordinating services with vendors
  • Contributing to team effort by accomplishing related results as needed
  • Performing all other duties as assigned

Job Requirements

  • 5+ Years related experience
  • Bachelor degree preferred
  • Great interpersonal skills - Displays honesty, ethics and integrity at all times
  • Excellent customer service and communication skills including a positive attitude
  • Superior problem-solving ability and analytical skills
  • Strong computer and Internet research skills with a proficiency in Microsoft Office products and Windows OS
  • Ability to work well with all levels of internal management and staff, outside clients and vendors
  • Sensitivity to confidential matters
  • QuickBooks experience highly preferred
  • Must have prompt and regular attendance, a sense of urgency, self-motivation and discipline, the ability to develop a rapport, and be a team player
  • Minimum of 40 hours per week

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