Executive Assistant for busy Construction Department in Indianapolis, IN at Vaco

Date Posted: 10/7/2020

Job Snapshot

Job Description

Vaco Indianapolis has partnered with a company located in Indianapolis to fill a contract, possible contract to hire Executive Assistant to support a busy Construction department.

Duties include but not limited to:
  • High level administrative/project support to fast paced Sr. Project Managers in the Construction and Design Department
  • Must have: proven ability to function in a fast pace, high pressure, deadline driven team.
  • Must be a self starter and independent thinker with a can-do, positive attitude.
  • High volume of coordination and scheduling meetings with internal departments and external companies.
  • Preparing agendas, catering for meetings, producing materials for meetings, and taking meeting notes.
  • Must have high attention to detail and accuracy with ability to work independently.

Our client prefers this individual to have design software experience specific to construction, not required if they can pick up on new software quickly.


Construction/Engineering Administrative Experience

Advanced MS Office skills (MS PowerPoint and MS Excel is a must)

MINIMUM 5 years experience as an administrative or project assistant in a construction or engineering environment.

Must be able to handle confidential information. Must have strong follow up skills.

Sharepoint is a plus but not required. Smartsheet is a plus but not required.