Executive Assistant- Louisville, KY in Louisville, KY at Vaco

Date Posted: 8/28/2020

Job Snapshot

Job Description

EXECUTIVE ASSISTANT
Louisville, KY

MUST HAVE OVER 2+ years OF EXPERIENCE SUPPORTING EXECUTIVE LEVEL PROFESSIONALS



Duties and Responsibilities

  • Answer phone inquiries, direct calls and provide basic company information
  • Perform clerical duties, take memos, maintain files, and organize, photocopy, fax, and collate documents as needed
  • Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed
  • Plan, organize and implement events, such as meetings, business luncheons, or client dinners
  • Manage executive schedule and act as a liaison for the executive team
  • Prepare reports, presentations, and data, as well as maintain files, records, and correspondence for meetings
  • Handle confidential information; organize and maintain files
  • Prepare information and research for executive needs
  • Help plan company events, meetings, and employee team building activities or special projects
  • Train, manage and supervise lower-level assistants, clerical staff, and receptionists


Requirements and Qualifications

  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
  • Experience scheduling appointments and updating calendars
  • Excellent written and verbal communication skills
  • Able to concentrate on multiple problems and tasks at once
  • Excellent time management and prioritization skills
  • Comfortable in a fast-paced environment with multiple tasks and projects
  • Able to organize and manage large amounts of files, tasks, schedules, and information
  • Self-directed and able to work without supervision
  • Energetic and eager to tackle new projects and ideas
  • Comfortable in both a leadership and team-player role; able to manage team members, lead assistant meetings, and supervise when needed
  • Answer phone inquiries and direct calls for executive team
  • Able to perform all clerical duties, taking memos, maintaining files and confidential information, and organizing documents as needed