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Executive Assistant in Memphis at Vaco

Date Posted: 9/6/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Memphis
  • Job Type:
  • Experience:
    3 to 5 years
  • Date Posted:
    9/6/2018
  • Job ID:
    12345

Job Description

Executive Assistant will performs advanced, diversified and confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and practices for third level management. Prepares correspondence, memorandum, reports, etc. Composes and may initiate routine correspondence and memorandum. Screens telephone calls and visitors and resolves routine and some complex inquiries. Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements. Prepares and distributes minutes of meetings. May utilize the assistance of one or more support staff members on a reporting or project basis. Operates a personal computer and appropriate software packages or its equivalent. Typically provides secretarial services to an executive of the organization at the vice-presidential level with responsibility for a major organization function such as operations, human resources or sales.

Job Responsibilities

  • Performs advanced, diversified and confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and practices for third level management
  • Prepares correspondence, memoranda, reports, etc.
  • Composes and may initiate routine correspondence and memoranda
  • Screens telephone calls and visitors, and resolves routine and some complex inquiries
  • Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements
  • Prepares and distributes minutes of meetings
  • May utilize the assistance of one or more support staff members on a reporting or project basis.
  • Operates a personal computer and appropriate software packages or its equivalent

Job Requirements

  • High school diploma/GED required
  • Three to five (3-5) years of executive administrative assistant experience required
  • Experience and skill with Microsoft© Office application (Word, Outlook, PowerPoint, and Excel) required
  • Personal time management and organizational skills
  • Microsoft© Office applications (Word, Outlook, PowerPoint, Excel)
  • Verbal and written communication skills
  • Dependable and adaptable to operate within a fast-paced work environment

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