Executive Assistant in Irvine, CA at Vaco

Date Posted: 6/6/2019

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Irvine, CA
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    6/6/2019
  • Job ID:
    EXECU52550

Job Description

  • Provides Executive level support for C-Level staff
  • Acts as liaison between own supervisor and others, such as other departments, external contacts, clients, etc. Such liaison may be required to arrange meetings, clarify and resolve problems, coordinate work, etc.
  • Composes and/or edits letters, memos, reports, procedures, etc., as required.
  • Oversees and processes day-to-day administrative items such as expense reports, supply requisitions, operating budgets, etc., per supervisor's authorization.
  • Manages Travel arrangements as necessary.
  • Answers and screens calls and visitors.
  • Researches, compiles and prepares information as needed.
  • Assists with routine and long-range projects and performs special projects as needed. The management of projects requires working with several people/departments.
  • Able to use analysis tools such as Excel to assemble and organize data, and prepare presentation materials in Power Point.
  • Schedules meetings, and maintains calendars of C-Level executives.
  • Files, copies, and keeps office running smoothly.
  • Maintains files, compiles and distributes reports.
  • Coordinates company off-site activities, events and meetings.
  • Maintains proactive and positive relationships with vendors, local groups and organizations.
  • Assists other departments as needed.
  • Regular contact with clients, vendors, local groups, organizations and other employees.
  • Timely and accurate work product is a crucial aspect of this position.