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Executive Assistant in Nashville at Vaco

Date Posted: 4/6/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Nashville
  • Job Type:
    Admin - Clerical
  • Experience:
    At least 2 year(s)
  • Date Posted:
    4/6/2018
  • Job ID:
    TP - EA

Job Description

Job Description

Seeking an Executive Assistant to Senior Level Manager. Accounting knowledge is preferred for this position. This role is perfect for someone who is looking to further their career at a company that invests personally and professionally in their employees.

Executive Assistant Responsibilities:

  • Proactive management of calendars, understanding of conflicting priorities and self-resolution, working with Executives to align on prioritization and demands
  • Coordinate frequent travel arrangements, including flights, car service, and hotels
  • Prepare for meetings and conferences by preparing agendas and editing PowerPoint presentations
  • Expense reports and reconciliations
  • Ad-hoc projects
  • Owning and executing on deadline driven special projects around organizational strategies aligning leaders across teams through maintained and scheduled meetings and communication mechanisms
  • Assist executives by bringing order, structure and organization into all aspects of their roles
  • Ability to acquire and coordinate travel accommodations around tight schedules and multiple priorities for Sr. Executives
  • Assist in the creation, formatting and distribution of agendas, PowerPoint presentations and other materials for both internal and external meetings
  • Ability to coordinate and plan group meetings, offsite sessions and professional outings efficiently and with ease
  • Personable, professional and friendly manner - positive attitude
  • Extremely detail oriented and very organized
  • Great multi-tasking and follow-up, follow-through
  • Microsoft Excel experience and Microsoft Power Point is required and heavily relied on
  • Strong communication skills, both written and verbal
  • Solid problem-solving skills and ability to execute with minimal direction
  • Work experience in accounting is a plus

Executive Assistant Requirements:

  • College degree strongly preferred
  • Previous Executive Admin experience required
  • Ability to handle confidential and sensitive information
  • Strong proficiency in calendar management systems and MS Office applications
  • Capability to work in a fast-paced and ever-changing environment

Keywords and Related Terms: executive assistant, administrative assistant, administrative, support , office manager , technology , healthcare , finance, software