Executive Assistant in Charlotte, NC at Vaco

Date Posted: 8/8/2019

Job Snapshot

Job Description

The Executive Assistant is a critical member of the support staff and provides personalized secretarial and administrative support to the executive in a professional and timely manner. This role acts as the liaison between management and all departments throughout the organization as well as manage office operations. If you are looking for your next career move, apply today!

Key Job Responsibilities

  • Manage overall administrative support to the C-suite including but not limited to expense declarations, preparation of documents, PowerPoints, and project based work
  • Responsible for the execution of tasks associated with supporting the office as needed
  • Maintain and organize paper and electronic documents (e.g. training, organization charts, contact information) and filing systems as required
  • Order department/group office supplies and process invoices, check requests, and purchase orders
  • Coordinate office space and equipment needs for the office. (e.g. work space for visitors, meeting rooms computers/laptops)
  • Responsible for travel arrangements of Executives: flight reservations, hotel accommodations, transportation, etc.
  • Assists with the processing of PR's and PO's, helps to allocate costs appropriately
  • Such other responsibilities and projects that may be assigned and ad hoc reporting

Job Requirements

  • Associate's Degree
  • Minimum 3 years' administrative experience
  • Handle and prioritize concurrent assignments, and meet timelines
  • Interact with all levels within the organization
  • Knowledge/understanding to operate office equipment (e.g. fax, copier, scanner, etc.)
  • Excellent planning and organizational skills
  • Pro-activity, positive attitude, humility and ability to handle high-stress situations required
  • Current in today's office technology and computer software
  • Ability to maintain confidentiality - locate and gather highly confidential and sensitive information
  • Strong attention to detail and excellent communication skills
  • Independent and Collaborative Team Player