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Expense Administrator in Los Angeles at Vaco

Date Posted: 2/25/2019

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Los Angeles
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    2/25/2019
  • Job ID:
    EXPEN66674

Job Description

Vaco is looking for an expense administrator for a reputable company in the Downtown LA area!

The duties for this role include performing branch administration duties such as contracts, accounts receivable and payable, inventory, purchase orders, invoicing, payroll, credit, and human resource functions.

Duties include:

  • Administer branch office operations and processes in accordance with company standard operating procedures.
  • Review and enter contracts.
  • Administer and manage invoicing and cash application.
  • Collect and accurately apply accounts receivable.
  • Process accounts payable submissions for approval.
  • Collect and process branch payroll data, expense reports, fuel cards, and purchase cards.
  • Conduct credit and reference checks as needed.
  • Assist Operations in managing inventory according to company standard operating procedures.
  • Maintain records for systematic retention, protection, retrieval, transfer, and disposal.
  • Review and maintain clerical and personnel records to ensure completeness, accuracy, and timeliness.
  • Assist branch personnel in proper answering and routing of incoming telephone calls.
  • Prepare activities reports for management and provide recommendations.
  • Assist Branch Manager in review and analyzing of financial reports.
  • Keep and provide all written reports and records required by management on a timely basis.

Required Qualifications:

  • Associate's degree (A.A.) or equivalent
  • Microsoft Outlook, Word and Excel capabilities