Expense Report Administrator (Accounts Payable) in Aliso Viejo, CA at Vaco

Date Posted: 2/9/2021

Job Snapshot

  • Employee Type:
    Contractor
  • Job Type:
  • Experience:
    At least 3 year(s)
  • Date Posted:
    2/9/2021
  • Job ID:
    EXPEN94600

Job Description

Vaco is currently recruiting on an Expense Report Administrator opening with a pharmaceutical company in Aliso Viejo, CA. Ideal candidates for this position will have a strong background in accounts payable, travel & expense reports, compliance and previous work experience with Concur. This will be a long-term contract engagement that will be flexible on pay and will begin as a remote position.

Main Responsibilities include:
  • Perform quality control audits of expense reports in expense reporting system to ensure compliance with Federal Sunshine Act and state law reporting requirements
  • Report quality control findings to assess and provide oversight of outsourced auditing performance
  • Audit all expedited reports in a timely manner
  • Assist with live training on expense report system and procedures
  • Assist in updating and creation of training materials
  • Address on-going expense report issues with the Compliance team to ensure proper additional training is conducted as appropriate
  • Perform analysis and reporting as requested by sales management
  • Assist with SOX and compliance audit requests
  • Back-up admin for Concur
  • Assist in user account maintenance: new accounts, manager change, and terminations.
  • Assist with updating the Concur Profile used by the outsource audit team
  • Utilize Concur reporting to help maintain users accounts and to ensure timely report processing and payment
Requirements:
  • BA/BS degree in Accounting, Finance, Economics or related field
  • Minimum of 1-2 years of expense report system experience
  • Previous experience working with Concur
  • Strong analytical, organization, and problem-solving skills
  • Strong attention to detail, excellent organization skills and an ability to work autonomously and in a fast-paced team environment
  • Must demonstrate the ability to handle multiple tasks simultaneously, work efficiently, and meet deadlines is essential.
  • Proficient computer skills, including MS Office (Outlook, Excel, Word)