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Facilities Manager in Memphis at Vaco

Date Posted: 4/15/2019

Job Snapshot

  • Employee Type:
  • Location:
  • Job Type:
  • Experience:
    3 to 5 years
  • Date Posted:
  • Job ID:

Job Description

Responsible for managing the team, resources and contractors necessary to ensure optimal functioning and maintenance of all building properties. Plan, develop, design and oversee the completion of assigned repair, renovation, and new construction projects; coordinate and manage all aspects of large projects which include complex systems and/or require over a year for completion. Oversee the Building Automation System (BAS) set up and ongoing analysis and ensures it is functioning properly. Direct the maintenance of all building systems including mechanical, electrical, fire, plumbing, waste management, landscaping and cleaning. Prepare and implement preventive maintenance schedules and track warranty details. Primary oversight of Physical Building Security, including cameras, access, alarms, fire and keys.

Essential Functions and Basic Duties

  • Project Planning: Participate in meetings with architects, engineers, contractors, and project team to help develop project plans and scope of work documents.
  • Vendor Contract Administration: Select qualified vendors to perform work as needed; negotiate fees and perform tasks necessary for proper contract administration.
  • Maintains all properties to designated standards.
  • Analyze existing facility conditions, identify condition deficiencies and non-compliance with building designated standards, and recommend corrective measures, including cost estimates.
  • Manage and coordinate the staff, systems and activities to ensure optimal functioning of all maintenance for all buildings and sites.
  • Prepare and implement preventative maintenance schedules and maintains related equipment warranties.
  • Ensure all work follows safety standards, conforms to specifications, and work orders are tracked and completed within the budgeted guidelines and SOW.
  • Ownership and daily management/oversight of Facilities Helpdesk systems. Ensure all work orders are handled timely and completed within established standards.
  • Primary management of building security system and main vendor contact. Manage access credentials, alarm and fire codes. Coordinate updates as needed. Monitor cameras and provide video as needed. Manages Master and other keys.
  • Project Management: Schedule, initiate and manage all efforts necessary to complete and occupy new or renovated facilities and refresh projects.
  • Supervision: Supervise staff assigned to project; coordinate and direct the efforts of project team, including architect, engineering consultants, construction contractor, and project managers assigned to sub-elements of large projects.
  • Communication: Advise supervisor on project schedule and status on predetermined schedule.
  • Oversight of contractor for construction projects as directed by Director.
  • Management oversight of online supply ordering system.
  • Primary role in annual Physical Security Audit.
  • Manage all policies and procedures for area and identify efficiencies and make changes to improve operations.


  • Bachelor's degree in related field or equivalent experience and training preferred. Any Certification in Facilities or Project Management is a plus.
  • Minimum 3-5 years related management experience
  • Prior BAS experience
  • Previous physical security responsibilities - cameras, access, fire, and burglary
  • Construction Projects
  • Contract Administration
  • Vendor Management
  • Demonstrable working knowledge of electrical and mechanical systems
  • Analytical and budgeting experience
  • Working knowledge and ability to view and read CAD drawings, floor plans and construction documents.
  • Ability to work in, upload, and edit plans/documents in SharePoint
  • RFP and RFI preparation experience
  • Excellent time management and organizational skills
  • Impeccable verbal and written communication skills
  • Familiar with Construction/Architect terminology
  • Proficiency with Microsoft Office products including Gantt charts and related software applications
  • Strong leadership skills
  • Excellent project management skills
  • Strong team player
  • Ability to work independently, successfully

Working Conditions:

Office environment with travel to all locations