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Financial Advisor Assistant in San Diego at Vaco

Date Posted: 3/9/2018

Job Snapshot

  • Employee Type:
  • Location:
    San Diego
  • Job Type:
    Admin - Clerical
  • Experience:
    At least 2 year(s)
  • Date Posted:
  • Job ID:

Job Description

Financial Advisor Assistant

As a financial advisor assistant, you will work side by side with a team of experienced CFP® professionals and other financial advisors to help clients meet their financial goals. The financial advisor assistant will be responsible for providing administrative and operational support to financial advisors in a fast-paced financial planning office.

The financial advisor assistant will assist the team in many areas of our financial planning practice, including answering in-bound calls, preparing new account and service paperwork, managing multiple computer systems in a paperwork-intensive environment, providing customer service both in person and over the phone, facilitating and resolving client service requests, scheduling client meetings, generating and mailing correspondence, and completing other administrative tasks as assigned.


  • Assist financial advisors with daily activities, including maintaining calendars, preparing correspondence, and providing customer service
  • Interact with clients in person and over the phone
  • Prepare and review new account paperwork
  • Facilitate and resolve client service requests
  • Apply a working knowledge of operations/client-service processes
  • Work independently, effectively, and efficiently
  • Ensure paperwork is prepared and provided for all client meetings
  • Handle confidential and/or sensitive information responsibly
  • Maintain admin functions of the office such as office supplies and mail
  • Perform other duties as assigned

Required Experience/Skills

  • Series 7, Series 66, Series 65 (or 63 & 66) and insurance licenses (or able to obtain with 90 days of hire)
  • At least two (2) years of financial services/insurance experience
  • Must be detail oriented and able to work in a fast-paced environment
  • Must be committed to providing exceptional customer service
  • Must have a high degree of comfort managing multiple tasks simultaneously
  • Must have strong character and a positive attitude
  • Must be proficient with Microsoft Office-especially Excel
  • Must have experience with CRM systems

Preferred Experience

  • Bachelor's degree in finance, business, or financial services (or equivalent experience)
  • experience
  • Docupace experience
  • Custodian trading system (ex. RBC, Schwab) experience