This site uses cookies. To find out more, see our Cookies Policy

Front Desk Administrative Assistant in Indianapolis, IN at Vaco

Date Posted: 7/27/2018

Job Snapshot

Job Description

Our Client, located in Downtown Indianapolis, is looking to add to their Collaborative team. This opportunity is a direct hire opportunity.

The Front Desk Administrative asiisstant will be enthsiatic, goal-oriented, and resourceful. This company offers the opportunity to join a team of admins that support each other, and opportunity for career advancment.

This position will require candidate to:

* Greet visitors and direct them appropriately.

* Answer, screen and record telephone calls.

* Maintain telephone system and agency directory.

* Train new personnel on how to use the phone system.

* Process incoming and outgoing mail; deliver outgoing mail to Post Office.

* Maintain the reception area and all conference rooms

* Maintain executive break room

* Make copies, send and distribute faxes and maintain copy and fax machines.

* Maintain inventory and order office supplies as needed.

* Complete and/or assist with projects as assigned by the Chief Financial Officer

* Serve as the main contact for maintenance issues on the floor

* Process and distribute commission statements

* Help financial representatives and assistants expedite the underwriting process, follow up on requirements.

* Report policies.

Qualifications include:

* Basic computer and keyboarding skills

* Multi-line phone experience preferred

* Filing skills

* Customer service experience strongly preferred

* Ability to handle detailed work with high degree of accuracy

* Excellent interpersonal skills

* Experience in problem-solving

* High level of organizational skills

* Excellent written and oral communication skills

* Professional office skills

* Ability to take independent action to make sound decisions

* Ability to multi-task

* Ability to be flexible and open-minded.

* Ability to work effectively with people at all levels