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Front Office Coordinator in Indianapolis, IN at Vaco

Date Posted: 6/13/2018

Job Snapshot

Job Description

Our Client Located in Front Office Coordinator

The responsibility of the Front Desk position is to serve as the first contact for clients.

Specific responsibilities include but will not be limited to:

Front Desk

* Greet visitors and direct them appropriately.

* Answer, screen and record telephone calls.

* Maintain telephone system and agency directory.

* Train new personnel on how to use the phone system.

* Process incoming and outgoing mail; deliver outgoing mail to Post Office.

* Maintain the reception area and all conference rooms

* Maintain executive break room

* Make copies, send and distribute faxes and maintain copy and fax machines.

* Maintain inventory and order office supplies as needed.

* Complete and/or assist with projects as assigned by the Chief Financial Officer

* Serve as the main contact for maintenance issues on the floor

* Process and distribute commission statements

Qualifications

* Basic computer and keyboarding skills

* Multi-line phone experience preferred

* Filing skills

* Customer service experience strongly preferred

* Ability to handle detailed work with high degree of accuracy

* Excellent interpersonal skills

* Experience in problem-solving

* High level of organizational skills

* Excellent written and oral communication skills

* Professional office skills

* Ability to take independent action to make sound decisions

* Ability to multi-task

* Ability to be flexible and open-minded.

* Ability to work effectively with people at all levels