Front Office Receptionist / Admin in Sandy Springs, GA at Vaco

Date Posted: 8/19/2019

Job Snapshot

Job Description

Vaco is seeking a Receptionist for a great client of ours located in the Sandy Springs area. As the receptionist at the front desk, responsibilities include the operation of the telephone switchboard and greeting visitors and performing a variety of administrative functions. This is a contract-to-hire opportunity and the target pay range is $14-$16/hr.

JOB DUTIES:

  • Operates switchboard and receives incoming telephone calls. As directed, provides information to callers, records, and transmits messages.
  • Greets visitors and ascertains names; determines the nature of their visit and provides proper information. Directs visitors to the proper person within the company and maintains visitor log.
  • Signs for incoming deliveries and ensures that mail/packages are promptly delivered to the addressee.
  • Provides administrative assistance and support including communications and invoice processing to the Office Services Supervisor and Coordinator.
  • Assists with coordination of events, such as United Way, Health Fair, Blood Drive, company picnic and holiday luncheons.
  • Maintains first aid supplies for employees. Keeps log of supplies used and works with vendor to make sure proper supplies are stocked.
  • Notifies the courier if there is anything to be picked up daily.
  • Maintains access badges that are kept at the front desk for service reps or vendors to use while they are in the building.
  • Communicates with vending machine reps for needs with the machines or change needed by employees.
  • Check conference room schedule daily for meetings that may include outside visitors.
  • Performs special tasks, assignments and project as requested/required.
  • Performs other duties as assigned.

QUALIFICATIONS:

  • Position generally requires a high school diploma or GED equivalent and at least 1 year of related experience.
  • Must have a thorough knowledge of clerical methods, office practices, and procedures.
  • Must have the ability and personality to work effectively with others.
  • Must possess excellent communication skills and telephone etiquette as well as working in a fast-paced environment.
  • Must be proficient in Microsoft Word, Excel and Outlook.