Global AP Lead - Needed ASAP! in Los Angeles, CA at Vaco

Date Posted: 11/17/2020

Job Snapshot

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Job Description

Vaco Los Angeles is looking for an Accounts Payable Lead that will be responsible for full-cycle accounts payable processing including examining, verifying and reconciling a variety of transactions. Daily matching and posting large volume of purchase orders/packing slips to vendor invoice. Also supports general activities from the accounting team by performing the following duties.

Primary Job Responsibilities:

  • Ensure timely payments of vendor invoices by preparing weekly check runs and wires.
  • Build relationship with global AP outsourcing partner, monitor various daily AP metrics and ensure that agreed SLAs are met.
  • Experience implementing ACH - working with bank coding, inbound and outbound files.
  • Ensure that operational and technical support to both outsourcing partner and internal/external stakeholders in all possible areas of the end to end accounts payable process (vendor maintenance, invoice processing, approval matrix maintenance, discrepancy management, payments, reporting, tax, compliance, process documentations, trainings, systems) is provided timely, effectively and accurately.
  • Research, resolve and communicate any discrepancies or outstanding balances on vendor accounts.
  • Reconcile monthly vendor statements, Received Not Invoiced and AP subledger.
  • Process 500+ invoices per week
  • Manage monthly closing of A/P records and maintain A/P files and year-end files.
  • Review and process Expense Reports, ensuring all policies and approvals are met.
  • Review travel expense credit card accounts, ensuring all are being paid in a timely manner.
  • Implement and maintain systems, procedures and policies to ensure adherence to company guidelines.
  • Pull daily banking reports and reconcile cleared checks in ERP system.
  • Create and process monthly commission statements/payments for Business Partners.
  • Assist with month end close by creating and entering journal entries.
  • Perform account reconciliations.

Preferred Qualifications:

  • Minimum of 7+ years' experience in AP operations in a large multi-national organization with captive and/or outsourced model is a must
  • Minimum of 3+ years' experience in management of a 3rd party offshore AP team
  • Minimum 3+ years` hands-on experience with SAP AP and MM modules
  • Accounting degree preferred but not required
  • Proficient with Microsoft Office; specifically, Excel V-lookups and Pivot Tables
  • Strong Customer focus (both internal / external)
  • A work ethic based on a strong desire to exceed expectations
  • Strong knowledge of accounts payable and general accounting principles