HR Administrative Coordinator in Memphis, TN at Vaco

Date Posted: 12/18/2020

Job Snapshot

Job Description

Vaco Staffing is currently seeking an Administrative Coordinator for a permanent opportunity with a manufacturer in Memphis, TN. Qualified candidates will have 10+ years of experience in Executive Support and Human Resources. Experience in Paychex, QuickBooks, or SAP is preferred.

Primary Responsibilities:

  • Assisting with marketing projects and coordinating various events
  • Helping to draft and enforce company policies and procedures
  • Administering insurance and other benefit plans
  • New Hire processing and employee onboarding
  • Producing information by transcribing, formatting, editing, retrieving, and transmitting text, data, and graphics
  • Providing historical reference by developing and utilizing filing and retrieval systems; recording meeting minutes
  • Managing the grounds and maintenance needs and coordinating services with vendors
  • Screening calls; managing calendars; arranging travel, meeting and event arrangements; preparing reports
  • Conserving manager and executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
  • Representing the executive by attending meetings in the executive's absence
  • Maintaining customer confidence and protecting operations by keeping information confidential
  • Welcoming guests by greeting them, in person or on the telephone; answering or directing inquiries
  • Contributing to team effort by accomplishing related results as needed
  • Performing all other duties as assigned

Job Requirements:

  • Associates Degree or higher preferred
  • 10+ years recent/related experience in an Executive Assistant, Office Management, Human Resources, or related role
  • Proficiency in Microsoft Office and Windows OS is a must
  • Paychex, QuickBooks, and SAP experience are a plus
  • Problem-solving ability and analytical skills required
  • Excellent customer service and communication skills, including a positive attitude
  • Great interpersonal skills - Displays honesty, ethics and integrity at all times
  • Must have prompt and regular attendance, a sense of urgency, self-motivation and discipline, the ability to develop a rapport, and be a team player
  • Minimum of 40 hours per week