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HR Assistant in Indianapolis, IN at Vaco

Date Posted: 1/11/2019

Job Snapshot

Job Description

Vaco has partnered with a company on the SW side of Indianapolis for an exciting HR Assistant opportunity! Are you an HR professional looking to gain more experience in the manufacturing industry? Do you have 2-3 years of prior HR experience? If so, this could be the job for you!

Responsibilities include but are not limited to:
  • Respond promptly to management and employee inquiries regarding various Human Resources policies, procedures, program and benefit plans as needed.
  • As requested, assist with investigations regarding employee concerns, misconduct, attendance, EEO, Federal & State employment laws or harassment. Document findings and recommend corrective action, if appropriate. Review with Director, Human Resources or Vice President, Human Resources.
  • Assist in review, revision and interpretation of company policies, procedures and Employee Handbook
  • Submit online background checks and follow up as required.
  • Coordinate new hire checklist and documentation including but not limited to: offer letter, internal set-up notifications, benefits and employment/payroll authorization forms.
  • Plan and conduct new employee orientation as requested. Update information as needed and follow up on missing documentation, if needed.
  • Assure compliance of Federal I-9 (Authorization to Work) verification and recordkeeping. File accordingly and update as needed.
  • Create new employee record for payroll administration. Update all related HR, PR and benefits information as needed.
  • Provide the Payroll Department with required documentation for direct deposit and State & Federal income tax withholding.
  • Create individual personnel file for recordkeeping.
  • Inform employees of correct procedures for the handling of all benefits inquiries.
  • Assist in annual open enrollment as requested.
  • Instruct appropriate manager to complete and submit a Personnel Change Notice (PCN). Upon receipt, update HRIS.
  • If change of address involving different State or marital status; provide and obtain new Federal and/or State income tax withholding form. Update HRIS accordingly.
  • Work with Payroll Administrator to review and confirm personnel changes prior to bi-weekly payroll transmission.
  • Compute and confirm salary changes and/or automatic increases.
  • Handle and/or process inquiries regarding employment verification.
  • Assist in the preparation of the performance review process. Monitor status of performance reviews. Maintain and file reviews in individual personnel files.
  • Maintain job descriptions for all employees. Obtain new or revised job descriptions as necessary.
  • Assist in training and organizational development initiatives as needed.

  • High School Diploma required. Bachelor's Degree in Human Resources or Business Administration and/or equivalent education and experience preferred.
  • SHRM or related HR Certification a plus.
  • 2-3 years related Human Resources experience
  • Basic knowledge of Federal & State employment laws.
  • Previous experience working with ADP payroll and time & attendance (i.e., eTime) preferred.