Human Resources Generalist in Fullerton, CA at Vaco

Date Posted: 10/8/2019

Job Snapshot

Job Description

Don't need to have a degree

Job description below

95% Office

5% Travel

The Payroll Specialist/Human Resources Generalist is responsible for all or part of these areas:

  • Preparing weekly, bi weekly, and semi monthly employees and temp employees payroll. Work closely with the Accounting Supervisor to review the payroll financials. (There may be 3 payroll cycles in a week).
  • Auditing and entering time sheets. Submit payroll information to Paychex.
  • Preparing Prevailing wage time sheets
  • Communicates with the department supervisor if there are any issues with the time sheets.
  • Properly keeping track of PTO, Sick Time, etc.
  • Ensure the deductions are accurate.
  • Audit and ensure the insurance premiums are billed to the company properly.
  • On going recruiting and staffing logistics for Northern California and Southern California branches.
  • Manages the recruitment process for exempt and nonexempt employees using the standard recruiting and hiring practices and procedures necessary to recruit and hire a superior workforce.
  • Reviews the resumes for all job candidates and interviews candidates with the department supervisor for employment.
  • Work closely with department supervisors to administer performance reviews
  • Employee on-boarding orientation and properly documenting the development and training of the new employee.
  • Processing all general HR related documents, setting up employees laptop, phones, etc.
  • Maintains and renews employees certifications (field team)
  • Maintains and updates all required training for all employees (supervisor training courses, sexual harassment, etc)
  • Proper documentation for each event via HR digital secure system.
  • Maintaining and updating company's OSHA 300 log
  • Follow company's current Human Resources enterprise organization secure digital system
  • Accurate maintenance of all employee records and files (e.g., time off request, vacation requests, interview documents, I-9's)
  • Administers Leave of Absence process in compliance with Federal/State laws (FMLA, PDL, etc.)
  • Work closely with the Accounting Manager to ensure employee insurance premiums are set up properly prior to leave.
  • Administers and document the Vehicle Accidents and Workers' Comp Claims process and communicate with Insurance Carriers and Adjusters.
  • Attend Unemployment Claims hearing process.
  • Understands the employee benefits process and communicate with the Benefits Administrator (Insurance Brokers/401k, etc) to execute compliance and communication
  • Fully understand the company handbook policy.
  • Provides support with the background check processes and conducts background phone and screening interviews.
  • Understand business goals and make recommendations for policy and procedural improvements.
  • Conducts and administers the termination process following employee compliance regulations.
  • Understands the importance of safety and administers the IIPP.
  • Files sensitive materials accordingly and maintains confidentially of all employee files via TITAN e-file system.
  • Conduct new hire orientation and maintains the organization of employee files.
  • Create and maintain employee files and personnel records (digitally and hard copy) and ensure that HR files and records are maintained in accordance with legal requirements and Company policies and procedures.
  • Recommends employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation.
  • Advises managers and supervisors about the steps in the progressive discipline system of the company when needed.
  • Works closely with Marketing Manager to execute employee relation events (birthdays, lunches, etc.)
  • Perform general administrative HR duties.
  • Assist the General Manager with any administrative duties assigned
  • Other duties as assigned by management


Ideal candidates must have:

  • Bachelors degree in Business Administration with an emphasis in Human Resources
  • Payroll auditing processing with Human Resources Generalist experience supporting a minimum population of 30+ employees
  • Experience preparing prevailing wage time sheets
  • Experience assisting executive managers with tasks and meeting deadlines
  • Must be proficient on all MS Office applications and type 50 WPM
  • Must be dependable as this person will assist the General Manager with assigned administrative duties
  • Must have exceptional follow up skills
  • Must have the ability to have the urgency to meet deadlines.
  • Must be able to complete tasks without follow up from management.
  • Must know how to use an iPhone and setting up new phones for employees.
  • Must be Windows proficient to work closely with IT to set up new employee computer systems.
  • Must have good organization skills.
  • Must have good record keeping skills.
  • Must have excellent telephone, written and verbal communication skills.
  • Must have experience preparing documents and memos with proper English grammar.
  • Ability to handle confidential information with great sensitivity.
  • Ability to work with limited supervision.
  • Good reasoning abilities and sound judgment.
  • Successfully pass a criminal background check.
  • Knowledge of federal, state, and local employment legal requirements
  • Able and willing to travel domestic Northern California if needed for any HR related duties.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This position requires constant sitting or standing, some walking around, and occasionally lifting no more than 75 lbs.

Work Schedule

Work Days: Monday - Friday

Work Hours: 8:00 AM - 5:00 PM

Job Type: Full-time