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Legal Office Manager in Memphis, TN at Vaco

Date Posted: 5/13/2019

Job Snapshot

Job Description

Vaco Staffing is actively seeking an Office Manager for a perm opportunity with a legal firm in downtown Memphis. Qualified candidates will have 5+ years of experience as an office manager, preferably in a legal setting.

Office Manager Duties and Responsibilities

  • Manage scheduling, budgeting, and payroll
  • Schedule meetings and appointments; provide reminders to staff when important events are upcoming
  • Organize the office layout; order office supplies when needed
  • Organize and document office operations and procedures; ensure these procedures are being followed by staff
  • Ensure that all items are invoiced and paid on time; develop a system for timely automate payment for recurring orders
  • Coordinate with IT department on all office equipment
  • Manage contracts and price negotiations with vendors and service providers
  • Provide general support to visitors who come into the office
  • Assist in the onboarding process for new hires, including phones, email setup, computers, etc.
  • Plan in-house or off-site activities such as conferences and celebrations

Office Manager Requirements and Qualifications

  • 4 year degree or equivilent experience
  • 5+ years of experience in an office management, executive assistant, or similar role
  • Legal experience is preferred
  • Proficient computer skills, including Microsoft Office Suite
  • Basic knowledge of accounting
  • Excellent written and verbal communication skills; proficient in English-language business writing
  • Highly organized multitasker who works well in a fast-paced environment