Office Administrator in Richmond, VA at Vaco

Date Posted: 7/9/2019

Job Snapshot

Job Description

Primary responsibility is to provide secretarial support for the facility, maintain site HR records and coordinate the implementation of corporate human resource policies and procedures at the local facility. Continually work with the corporate human resources team in providing local human resources support.


  • Process new employee, termination and status change transactions in HR Information System. Maintain site personnel files.
  • Support supervisors in management of timekeeping and Paid Time Off Tracking. Ensure all payroll items are prepared for payroll processing each pay period.
  • Conduct new employee orientation, assist in training of employees. Maintain training file documentation as necessary for SOP training.
  • Responsible for benefit enrollment communication to include new hires, Open Enrollment, and Qualifying Life Events.
  • Maintain safety records including OSHA logs and Safety Committee information.
  • Assist with recruitment activities as needed. Maintain applicant/promotion/transfer transactions in the HR Information System.
  • Maintain inventory of office supplies, keeping costs in line with any budgeted amounts.
  • Assist with HR issues including compensation, hours worked, insurance and other benefits, drug screening and vaccination, and employee performance monitoring.
  • Prepare weekly production and maintenance reports as instructed.
  • Answer phones, direct calls to proper personnel and serve as receptionist for customers, tours, and vendors in facilities without a dedicated receptionist.
  • Perform secretarial functions including typing, filing, data entry, and processing mail.