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Office Manager / Operations Specialist in Sandy Springs, GA at Vaco

Date Posted: 2/5/2019

Job Snapshot

Job Description

This role is designed to manage and coordinate all office activities, as well as support the Human Resources, recruiting, sales, and marketing teams as well as candidates and consultants. This role is a long-term temporary assignment with the possibility of converting to permanent status. The targeted pay range is $50-$60k depending upon experience.

Job Duties:

  • Manage benefits administration to consultants
  • Greet consultants and various guests
  • Support annual open enrollment process, annual benefits benchmarking and renewal strategy management
  • Employee Personnel File Maintenance and Compliance
  • Payroll administration assistance
  • Employee time and attendance
  • Updates to Benefits Payroll Deductions based on benefits vesting schedule (Employee Anniversary Dates) and employee change requests
  • Process and file new hire and termination paperwork
  • Manage the day-to-day ad hoc requests related to payroll and benefits
  • I-9 Verifications
  • Maintenance Audit of the I-9 binder
  • Autotask Admin for On-boarding and Off-boarding responsibilities
  • Manage paid and unpaid time off (FMLA, parental leave, all-purpose leave (APL), disability, etc.)
  • Manage New Hire HR Folders: build personnel file and include background check (if requested), offer letter, payroll forms, etc.
  • Update new hire presentation and assemble new hire presentation binders, schedule photos
  • Support the 1099 onboarding process (contractor's agreement, Certificate of Insurance (COI), etc.)
  • Support DOL Unemployment Claims (Automated through Taleo Recruiting/On-boarding Module)
  • Manage and prepare final paperwork for off-boarding (validate final payroll, prepare final payment summary, prepare final check, DOL separation form)
  • Communicate terminations (voluntary and involuntary) to appropriate parties/departments
  • Communicate needed changes to the Org Charts, phone lists, birthdays, anniversaries based upon hires and termination
  • Managing building pass and parking pass documentation and assignment for new employees and ex-employees
  • Additional responsibilities and projects as requested: Assisting with projects that require organizing documents| Basic research when asked, etc.


  • High School diploma required
  • Associate's or bachelor's preferred
  • Organization, time-management, multi-tasking skills
  • Interest in human resources