Office Manager in Raleigh, NC at Vaco

Date Posted: 9/30/2019

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Raleigh, NC
  • Job Type:
  • Experience:
    At least 4 year(s)
  • Date Posted:
    9/30/2019
  • Job ID:
    OFFIC27458

Job Description

Vaco Raleigh is recruiting for Administrative professionals in the Triangle!

Don't let your resume get lost in the shuffle - let us be an advocate for you! At Vaco, we give you an advantage over your competition! Our recruiters have direct relationships with hiring managers, so they can connect your work experience to the open job - promoting your strengths - while preparing you for that specific interview.

Our recruiters will provide you with great insight about trends in the industry - keeping you up to date on compensation expectations, company culture, and growth opportunities. If your background is in administration as an Office Manager and you want to partner with the best, apply today!

Vaco is seeking an Office Manager. This role is designed to support the main office function with administrative and accounting support.


Job Duties and Responsibilities:

  • Assistant with AP, AR, Payroll and filing annual 1099 for vendors and partners
  • Code invoices and accounts as required; perform detailed reconciliation; and process account transactions in an accurate and timely manner
  • Interact with vendors, customers, executives, facility management leadership, and internal finance team to address and resolve any inquiries or issues
  • Responsible for adding new vendors and updating existing vendors
  • Manage incoming and outgoing mail and packages (UPS, FedEx, USPS, etc.)
  • Responsible for answering the main phone line and handling inquiries
  • Assist with planning and coordinating company and customer events to include; weekly office lunches, holiday parties, etc.
  • Handle new hire office administration including reassigning office space, ordering access cards, copier set-up, phone line set-up, business cards and schedule headshots
  • Manage office supply inventory and place orders for marketing materials
  • Serve as primary contact for landlord's property management and building security
  • Handle executive's travel arrangements including; airfare, hotel, car and dining, when requested
  • Manage all office vendor relationships including researching and assessing potential vendors, preparing recommendations for senior leadership, negotiating contracts and overseeing the ongoing vendor relationship for (internet/phone, copiers, delivery services, office furniture, other equipment etc.)

Requirements:

  • Bachelor's degree or equivalent experience required
  • 5+ years working of administrative with light accounting experience, required
  • Experience evaluating and negotiating with vendors, preferred
  • Experience booking executive travel, preferred
  • Proficiency in the use of Microsoft Office and Windows, required
  • Handle confidential information in a sensitive and professional manner, required
  • Excellent verbal, written, and interpersonal communication skills, required
  • Ability to manage multiple tasks under strict deadlines while working independently, required
  • Ability to interact professionally with all levels of the organization, required
  • Exceptional organizational, quantitative and problem-solving skills required
  • Exceptional attention to detail, required
  • Ability to approach problems both logically and creatively, required
  • A drive to exceed expectations and be part of a dynamic growing organization, required
  • An energetic self-starter with a "can-do / whatever it takes" attitude who can perform under pressure, work successfully on tight deadlines, and identify and resolve problems as they arise, required
  • Someone who can juggle many competing priorities at once, preferred
  • Someone who is resourceful, conscientious, and takes personal pride in their work, preferred
  • Utilize discretion and good judgement in evaluating, recommending and negotiating with vendors, preferred