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Part Time Human Resources Administrative Assistant in Vinings, GA at Vaco

Date Posted: 1/7/2019

Job Snapshot

  • Employee Type:
  • Location:
    Vinings, GA
  • Job Type:
  • Experience:
    At least 1 year(s)
  • Date Posted:
  • Job ID:

Job Description

Vaco is seeking a Part Time Human Resources Administrative Assistant for a great client in the Vinings area. This role is designed to support the Human Resources team as well as the C-Suite executives. This role is a long-term temporary assignment with the possibility of converting to permanent status. The targeted pay range is $14-$15/hr depending upon experience. The part time hours are Wednesday from 9 am until 6 pm and Thursday from 7:45 am until 5 pm.

Job Duties:

  • Manage benefits administration
  • Greet C-Suite guests/clients
  • Support annual open enrollment process, annual benefits benchmarking and renewal strategy management
  • Employee Personnel File Maintenance and Compliance
  • Payroll administration assistance
  • Updates to Benefits Payroll Deductions based on benefits vesting schedule (Employee Anniversary Dates) and employee change requests
  • Process and file new hire and termination paperwork
  • Manage the day-to-day ad hoc requests related to payroll and benefits
  • I-9 Verifications
  • Maintenance Audit of the I-9 binder
  • Autotask Admin for On-boarding and Off-boarding responsibilities
  • Manage paid and unpaid time off (FMLA, parental leave, all-purpose leave (APL), disability, etc.)
  • Manage New Hire HR Folders: build personnel file and include background check (if requested), offer letter, payroll forms, etc.
  • Update new hire presentation and assemble new hire presentation binders, schedule photos
  • Support the 1099 onboarding process (contractor's agreement, Certificate of Insurance (COI), etc.)
  • Support DOL Unemployment Claims (Automated through Taleo Recruiting/On-boarding Module)
  • Manage and prepare final paperwork for off-boarding (validate final payroll, prepare final payment summary, prepare final check, DOL separation form)
  • Communicate terminations (voluntary and involuntary) to appropriate parties/departments
  • Communicate needed changes to the Org Charts, phone lists, birthdays, anniversaries based upon hires and termination
  • Managing building pass and parking pass documentation and assignment for new employees and ex-employees
  • Additional responsibilities and projects as requested: Assisting with projects that require organizing documents| Basic research when asked, etc.


  • High School diploma required
  • Associate's or Bachelor's preferred
  • Organization, time-management, multi-tasking skills
  • Interest in human resources