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Payroll and Benefits Specialist in Virginia Beach, VA at Vaco

Date Posted: 3/28/2018

Job Snapshot

Job Description

Payroll and Benefits Specialist - Leading Real Estate Co - Virginia Beach - Pay to $55K

Role and Responsibilities:

A leading real estate company is seeking a Payroll / Benefits Specialist to join its Virginia Beach corporate team.

This is a great opportunity for a payroll and benefits specialist to join a warm, team environment with the opportunity to learn and manage all aspects of the payroll and benefits function, and learn and assist with IT/systems maintenance and set ups.

The payroll and benefits specialist will process payroll through ADP, ensure payroll is recorded correctly in the general ledger, and track payroll taxes and other deduction, and manage all benefits.

Duties and Responsibilities Include:

  • Process multi-state payroll for approximately 50 hourly, salaried, and temporary employees; including reviewing and importing hours from time and attendance system, entering tax and direct deposit information, administering regulatory requirements, e.g., garnishments, tax levies, and support orders, and other adjustments to pay as necessary.
  • Performs year-end audit preparation, third party sick pay integration, and 941 and W-2 verification and mailing.
  • Respond to all unemployment claims in a timely manner.
  • Administer the time and attendance policy and paid leave policy for all employees.
  • Prepare and send out all payroll-related communication as needed (i.e. holiday notifications, three pay periods/month, employees regarding benefit rate changes and payroll deductions, etc.)
  • Produces scheduled and ad-hoc reports pertaining to payroll and human resources requirements
  • Administer all employee benefit programs including enrollments and terminations.
  • Coordinates and conducts the new employee on boarding process and presents benefits presentations to ensure employees gain an understanding of benefit plans and enrollment provisions.
  • Fulfills all governmental regulatory mandates and ensures filings are performed as required.
  • Plans and administers annual open enrollment period. This includes preparation (or revision) and distribution of materials, conducting meetings to communicate changes to employees, arranging for on-site representation by providers, and processing changes within deadlines.
  • Addresses benefit inquiries to ensure timely and accurate resolutions. Maintains contact with employees and beneficiaries to facilitate proper and complete utilization of benefits for all employees.
  • Processes monthly billings from providers. Reviews billings for accuracy and approves for payment in a timely manner. Resolves discrepancies with carriers and payroll.
  • Coordinate with benefit providers to manage disability claims according to the plan.
  • Administers online COBRA enrollments/changes and responds to and manages workers compensation cases.


Qualifications and Education Requirements:

  • 5+ years of experience administering payroll, HRIS and benefits processes required. Work experience should include knowledge of basic human resources, payroll practices, benefits administration, and compliance or other related experience.
  • Bachelor's degree and/or CPP or PRH highly preferred.
  • Strong knowledge of software applications including payroll, benefits, time & attendance and HRIS and self-service systems, with ADP is preferred, and advanced ability with MS Excel.
  • Must have a high level of interpersonal skills to handle sensitive and confidential situations.
  • Strong understanding of Human Resources processes and terminology, payroll and benefit processes and
  • Strong written and verbal communications skills, attention to detail, multi-tasking ability, deadline drive, with exceptional organizational skills.
  • Strong problem-solving ability, curious and innovative, and passion for role and the ability to keep learning.

Apply today or call me directly, Barbara Field, Sr Financial Recruiting Manager, 757-213-6969.

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