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Payroll Director - Entertainment in Santa Monica, CA at Vaco

Date Posted: 8/7/2018

Job Snapshot

Job Description

Vaco has partnered with a growing entertainment company in Santa Monica on their direct hire search for a Payroll Director. The Payroll Director will be responsible for leading, mentoring and supervising a team of 5+ payroll associates. The Payroll Director will oversee all activities related to payroll for 12,200+ exempt and non-exempt US employees in multiple states. Successful candidates for this opportunity will have expertise in the following areas:

  • Identify and recommend process improvements
  • Lead system implementations
  • Oversee and manage semi-monthly payroll including review of leave of absence payments, retroactive payments, bonuses, and new hires\changes\terms
  • Review quarterly and annual tax filings from ADP and resolve problems, as needed
  • Ensure that payroll and tax transactions are processed timely and accurately, including other non-wage related items (e.g., equity-related income, taxable benefits and/or reimbursements, HSA, FSA, 401k)
  • Oversee W-2 forms to ensure accurate and timely processing
  • Ensure all payroll activities are posted to the general ledger and payroll accounts are reconciled timely and accurately, including PTO accruals and sick leave
  • Manage internal control policies and processes for the payroll team to ensure compliance with company policies, federal, state and local laws
  • Act as main point of contact for payroll audits. Identify audit issues and take appropriate action to resolve any audit findings
  • Work closely with HR to ensure compliance with worker status issues, including: Fair Labor Standards Act, employment taxes (FUTA wage base, tax rate, credit), employee benefits, employee and employer forms
  • Maintain current knowledge of applicable state and federal wage and hour laws


  • At least 8-10 years minimum experience with payroll
  • Certified Payroll Professional Certification (CPP Certification) is a plus
  • In-depth knowledge of US tax payroll regulations and reporting requirements, including current federal and multi-state payroll tax experience
  • Experience with processing the payroll implications of equity transactions: ESPP, RSU, options
  • Solid working knowledge of enterprise-wide HRIS/Payroll systems required, experience with ADP Workforce is a strong plus
  • Experience working with an hourly workforce
  • Ability to always maintain confidentiality, exercise discretion and good judgment
  • Strong attention to detail, organizational and time management skills; ability to handle multiple priorities within deadlines is required