Payroll Specialist in Newport Beach, CA at Vaco

Date Posted: 9/11/2019

Job Snapshot

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  • Experience:
    At least 3 year(s)
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Job Description

Payroll professionals, are you looking for rewarding new challenges with some of the nation's top companies? Let Vaco serve as your advocate in presenting you to clients who are looking for Payroll Specialists. Our recruiting staff gives you an advantage over your competition by promoting your strengths and assets directly to hiring managers while helping you to be more prepared for your interviews.

From keeping you up to date on market trends and industry expectations, to providing you with valuable insight into the company's culture, compensation expectations and growth opportunities of specific clients, Vaco will give you the edge you need in today's highly competitive job marketplace. If you have a strong industry background and are looking for new opportunities to move your career forward, let Vaco open the door for you. Apply today!

As a Payroll Specialist, you will be responsible for using ADP to record and process all employee time and payroll data. This will require that youobserve and manage multiple deadlines.

Your daily duties and responsibilities in this role will generally include:

  • Prepare, review and analyze bi-weekly payroll processing.
  • Verify all timecards, correct missed punches and enter time off requests.
  • Calculate and process special checks and ensure proper review, edits and corrections/adjustments are made as needed
  • Prepare routine reports and/or payments to governmental agencies, insurance companies, and others.
  • Run a Termination Report and ensure that accruals are zero and direct deposit is deactivated for those termed employees.
  • Keep abreast of government regulation changes and accurately apply those changes when processing payroll.
  • Provide information to U.S. Bureau of Labor Statistics on a monthly basis.
  • Scan all payroll processing documentation to payroll files and then shred.
  • Assist in the proper reporting of tips in cooperation with the EFE Controller.
  • Provide HR with information for employment verification / unemployment claims.
  • Provide customer service to all levels of company personnel and outside governmental agencies.
  • Compile payroll data such as garnishments, vacation time, insurance and 401(k) deductions.
  • Pull electronic time cards (Kronos software) and review the downloaded information for completeness and accuracy.
  • Contact various department supervisors for any missed punches.
  • Compile internal management reports from payroll system software.
  • Update and maintain employee information in time keeping system.
  • Enter new hires and terminations in ADP HRIS system.
  • Biweekly activities to include the following: inputting weekly hours, voiding checks/ manual check as required.
  • Key into ADP any status changes or updates.
  • Be a backup to the Human Resources Generalist when needed.
  • Bachelors Degree in Accounting or Finance or related field preferred.
  • 2-4 years ADP payroll processing experience.
  • Working knowledge of payroll principles.
  • Intermediate experience working of Microsoft Office (Excel, Word, Outlook)