Procurement Specialist in Indianapolis, IN at Vaco

Date Posted: 12/22/2020

Job Snapshot

Job Description

Vaco Indianapolis has partnered with a company located NW Indianapolis to fill a contract Procurement Specialist role.

The Procurement Specialist ensures quality replacement parts and supplies at the lowest possible cost and highest quality. The Specialist is responsible for prioritizing parts requests based on defined criteria, sourcing and ordering parts from appropriate vendors, and ensuring orders are accurate and arrive on time and ensure follow up for all orders placed.

This is a Contract role lasting up to 6 months.

Hours: 11:00 am - 8:00 pm EST

Parts Acquisition (50%)

  • Prioritize parts requests based on urgency and criticality
  • Order parts from vendors; audit Purchase Orders (PO) for accuracy
  • Utilize vendor and shipping websites to acquire tracking information; reconcile with timeframes submitted by technicians to ensure timely delivery
  • Analyze submitted and possible vendors for sourcing; utilize RSQ software to ensure proper system flow of the Request to Purchase (RTP) ordering process

Sourcing (25%)

  • Research alternative vendors through internet searches, phone calls, trade magazines, past order history, work order management system database, and input from fellow associates
  • Select cost effective sources for parts considering timeliness, price, quality, part specifications, and past order history; employ working knowledge of contractual relationships and discount structures
  • Follow Sourcing standards as set by the department

Customer Service (25%)

  • Assist new sites in setup and understanding of the purchasing process
  • Respond to technician questions concerning purchasing procedures and processes. Support technicians and vendors with part identification, emergency orders, and order statuses.
  • Provide support for procedural and technical software process flow; assure parts are being ordered correctly.
  • Follow the life cycle of an order from inception to delivery.
  • Manage quality returns as required. Manage core exchanges as needed

Education and Work Experience

  • High school or equivalent degree required
  • Associates/Bachelor's degree preferred
  • Minimum 1 to 3 years purchasing experience preferred


  • Knowledge of Microsoft Office applications required
  • Ability to manage time and set priorities amidst multiple tasks and deadlines
  • Occasionally required to lift and/or carry up to 20 pounds
  • Strong written and verbal communication skills
  • Must have demonstrated strong written, verbal and presentational communication skills
  • Must have strong team building, interpersonal and conflict management skills
  • Must have experience with process documentation and leading change within a team
  • Must be willing to work a non-traditional schedule, as needed during any open hours of the department.
Microsoft Office applications including Word, PowerPoint, Outlook, Teams and One Note required