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Procurement Specialist in Indianapolis, IN at Vaco

Date Posted: 5/30/2019

Job Snapshot

Job Description

Vaco Indianapolis has partnered with a company located West Indianapolis to fill a Procurement Specialist.
This position is a full time / direct hire role.

The Procurement Specialist is responsible for routine, non-routine and potentially complex supplies, goods, equipment, and services including revenue focused agreements driving the competitive and non-competitive solicitation process.

The Procurement Specialist develops specifications, and solicitation documents, which includes forms, terms and conditions, addendums, advertising of opportunities, site visits, facilitating opening and evaluation of quotes and bids, preparing financial analysis, determining if respondents are responsible and responsive, and working with the business owner to facilitate an award of businesses or contracts.

The Procurement Specialist's focus is also on the "quoting/bidding and awarding" aspects of Procurement, utilizing cooperative purchasing groups when advantageous and feasible.

Responsibilities include but not limited to:
*Procurement Responsibilities.
*Develop and prepare accurate and complete scope of work, proposer requirements, specifications, and evaluation criteria that allow competitive opportunities.
*Reviewing documents for request for proposal (RFP), request for qualifications (RFQual), request for Information (RFI) and other types of solicitations as needed for procurement of services including professional services for completeness and accuracy.
*Distribution of documents to appropriate suppliers and advertising of public notices, posting of solicitation related documents including addendums.
*Schedule and coordinate any supplier visits required during procurement process including preproposal meetings.
*Document, distribute and respond to all questions and answers submitted by potential proposers in a timely manner.
*Facilitate all meetings with executive levels of management as well as outside vendors needed to review and evaluate solicitation responses in a pro-active manner providing sufficient time for review of documents.
*Prepare complete file of all proposals received and supporting documents for public inspection if requested.
*Update performance and solicitation tracking system at a minimum every 2 weeks to ensure matrix reporting provided to management is up to date.
*Collaborate with the Supplier Diversity Department to determine minority, woman, veteran and disadvantaged business enterprise opportunities.
*Ensure compliance with local, state, and federal regulations.
*Follow and monitor compliance of internal policies and procedures related to purchasing and payment of invoices.
*Ability to perform additional duties, as assigned.

MINIMUM REQUIREMENTS
*B.S. in a business major from an accredited four-year college or university.
*1-3 years progressive purchasing experience